UN National Administrative Officer Job Opportunities – Office of the United Nations High Commissioner for Human Rights (OHCHR)
Job Title: National Administrative Officer
Organisation: Office of the United Nations High Commissioner for Human Rights (OHCHR)
Duty Station: Kampala, Uganda
Reports to: Head of Office/Deputy Head of Office
Grade: NOA
About UNHCR:
The Office of the United Nations High Commissioner for Human Rights (OHCHR) represents the world’s commitment to universal ideals of human dignity. We have a unique mandate from the international community to promote and protect all human rights. The High Commissioner for Human Rights is the principal human rights official of the United Nations. The High Commissioner heads OHCHR and spearheads the United Nations’ human rights efforts. We offer leadership, work objectively, educate and take action to empower individuals and assist States in upholding human rights.
Key Duties and Responsibilities: Under the direct supervision of the Deputy Head of Office, Office of the High Commissioner for Human Rights in Uganda, the incumbent will perform the following main functions:
Budget and Finance:
- Preparation of budget and/or cost estimates against the Office and Programmes/projects work plans, in accordance with OHCHR procedures;
- Preparation of requests for allotments and/or allotment revisions and follows up on the necessary authorizations with OHCHR Geneva;
- Monitor budgetary allocations through regular reviews; preparation of periodic reports of expenditures;
- Support the implementation of accounting and financial management controls and ensure their consistency with the UN rules and regulations;
- Prepare ad-hoc reports for donor reporting, in accordance with OHCHR practices.
- Certify payment memos and petty cash tracking with UNDP.
- Ensure recoveries of all expenditure.
- Ensure timely disbursement of advances for expenditure and working advances.
- Support OHCHR grantees and track all grants to ensure reports are obtained timely.
Human Resources Management:
- Undertake actions related to the administration of human resources activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures;
- Assist in the screening of applicants and preparation of shortlists of candidates ensuring that applications are consistent with recruitment criteria and post requirements;
- Provide information regarding conditions of service, duties, privileges and entitlements under the staff rules to local and international staff members;
- Act as the focal point for queries related to Human Resources.
- Update the staffing table and follow-up on contract renewals.
- External relations for UNDP.
- Oversee the leave monitoring, filing and archiving function.
- Ensure timely renewal and issuance of UNLPs, ID badges, visas and entry permits.
General Administration:
- Provides guidance and training to other colleagues on administrative matters as required.
- Assist and monitor administrative support service, including supplies and services, procurement, travel, local utilities and service requirements;
- Produce reports for management, as required;
- Prepares administrative guidelines and procedures,
- Assist with the vehicle management function (overtime and CTO, workshop job cards and service/maintenance schedules) .
- Performs other related tasks, as required.
Qualifications, Skills and Experience:
- The ideal candidate for the Office of the United Nations High Commissioner for Human Rights (OHCHR) National Administrative Officer job opportunity should hold a University degree in business administration, finance, accounting or other related areas. A post-graduate degree will be an added advantage.
- A minimum of five years of combined progressively responsible experience in related areas, i.e. financial administration, human resources, general administration, International experience is a distinct advantage.
- Language: Fluency in oral and written English.
Personal Competencies:
- Professionalism: Demonstrated knowledge and understanding of relevant administrative, financial and accounting policies and procedures.
- Technology awareness: Solid computer skill, including proficiency in word processing, spreadsheets, IMIS, and relevant software packages.
- Communication: Proven ability to write in a clear and concise manner in English and to communicate effectively orally in the same language. Ability to draft correspondence and reports.
- Teamwork: Demonstrated interpersonal skills and the ability to work in a multicultural, multi-ethnic environment with sensitivity and respect for diversity.
How to Apply:
All interested Ugandan nationals who wish to join the United Nations High Commissioner for Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the link below and follow the application instructions after reviewing the job details.
Deadline: 1st March 2018
: List of Current Job Vacancies / Opportunities in Uganda