3 Documentation Officer Job Vacancies – Refugee Law Project (RLP)
Job Title: Documentation Officer (3 Positions)
Organisation: Refugee Law Project (RLP)
Duty Station: Uganda
Reports to: Field Office Coordinators
About US:
The Refugee Law Project (RLP) is an outreach project of the School of Law, Makerere University. Our Mission is to empower asylum seekers, refugees, deportees, IDPs and host communities to enjoy their human rights and lead dignified lives. The Refugee Law Project has a wide physical presence with offices in Kampala, Hoima, Mbarara, Gulu, Kitgum, Nakivale, Kyangwali, Kiryandongo, Lamwo, Adjumani, Maaji II, Bidibidi (Yumbe), Palorinya (Moyo) and Arua.
Job Summary: The Documentation Officer will work closely with Project Officers and Assistants in the collection, storage and analysis of data arising from providing direct support to clients undergoing physical and psychological rehabilitation. Specifically, s/he will oversee management of hard and soft-copy data related to all stages of client interventions in line with the Screen-Refer-Support-Document methodology, to maximise usage of data collected for project monitoring purposes, as well as wider research purposes.
Key Duties and Responsibilities:
- Support the Project Manager in managing online databases related to screening, profiling and testimony documentation
- Ensure systematic storage, cataloguing and retrieval of documents related to the SRSD process
- Ensure real-time analysis of screening database
- Support and actively engage in data collection through interview, case history, testimonies, success stories;
- Provide basic data analysis as and when required to inform programming and client’s
- support
- Oversee update and management of clients’ databases in respective field offices
- Identify issues arising in client documentation and coordinate with Project Officer and Field Officer Coordinator for timely responses
- Manage the hard and electronic materials & tools necessary to support the documentation process
- Support Project Manager in fundraising initiatives by providing timely and accurate
- information on statistics, case studies and success stories
- Support Project Manager in research projects and programmes and context/situational
- analysis
- Organise periodic trainings on data management for staff and support groups
- Participate in training and mentorship programmes in and around the project area
- Facilitate special sessions on documentation during induction of new staff, and ongoing support to staff documenting English for Adult classes, prisons and police visits.
- Ensure that documentation dissemination activities are well coordinated
Qualifications, Skills and Experience:
- Technical expertise regarding data management best practices
- Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy
- Demonstrated experience in social research field-work involving a range of data-collection techniques
- Bachelors in Economics, Computer Science, Business Information Systems, Information Management or Statistics and training in Social Sciences
- Minimum of three (3) years’ proven working experience as a researcher and/or social data analyst in busy organisation with high volumes of data/ information
- Experience with Tableau or other data visualization software
- Excellent written and spoken English and presentation skills
- Knowledge of statistics and experience using statistical packages for analyzing datasets (Excel, SPSS, SAS)
- Proficiency in Microsoft Office suite including Word, Excel, PowerPoint, and SharePoint; experience with MS Project
- Proficiency with SQL commands, relational and dimensional database constructs
- Experience with GIS software and geo-mapping
- Strong interpersonal and critical thinking skills
- Excellent organization, attention to detail, and ability to appropriately prioritize competing tasks
- Effective and efficient time management skills
- Proven ability to work in a dynamic team environment with minimal supervision, anticipating needs and requests;
- Self-motivated, versatile and adaptable to different cultures and people.
How to Apply:
For all positions listed, please submit an application cover-letter and up-to-date Curriculum Vitae, as well as links to any publications you wish us to consider. Copies of academic credentials are NOT required at this stage.
Applications should be sent by email addressed to the Human Resources Officer at
recruitment@refugeelawproject.org with the title of the position applied for in the subject-line.
Only shortlisted candidates will be contacted. Candidates must be in a position to cover their own travel expenses to interview.
Hand copy applications will be accepted for the position of COMMUNITY MOBILISER Only.
Refugee Law Project is a human-rights based organization with strong Anti-Discrimination policies.
We encourage refugees to apply
Deadline: By 11.59pm on Friday 1st November 2019