Entry Level Human Resources Officer NGO HR Jobs – Handicap International
Job Title: Human Resources Officer
Organisation: Handicap International
Location: Kampala, Uganda
Reports to: Administrative Coordinator
About Handicap:
Handicap International is an independent and impartial international aid organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights. It has no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission.
Job Summary: The Human Resources Officer oversee the administrative follow-up of national and international staff assists the team in the recruitmentprocess and the implementation of HR policies and procedures.
Key Duties and Responsibilities:
Keep national staff files up-to-date:
- The jobholder will check the validity and file documents in the staff files, and request for missing documents
- Ensure all personnel files contain all the documentation required, by means of a checklist to be filled for each staff members’ personnel file
- Keep an excel file updated with employee data
- Collect all requests for leave days, overtime and salary advances and file them in the staff files
- Regularly check that the request for annual leave days/overtime have been approved and conform with HI policies and national regulations
- Ensure confidentiality of all HR data.
Expatriate Administration:
- Keep a record of expatriates’ expiry status of the visas
- Support the admin coordinator on following-up of work permit
- Prepare monthly expatriate Perdiem and allowance to be validated by Admin coordinator
Assist the monthly pay-roll:
- Assist with the preparation of documents and information for the pay-roll and request for missing information.
- Collect and input data in the database (days worked, overtime due, leaves…)
Contribute to organizing staff recruitment and departure:
- Follow up of Job announcement publication
- Make appointments with the candidates
- Organize recruitment tests
- Take part in or lead recruitment interviews upon request
- Follow-up on all the recruitments and ensure the respect of recruitment process
- Prepare the job offers
- Greet and inform new employees on administrative issues and human resources
- Collect all the personal information needed and make sure that every new employee signs an employment contract, a job description, and other relevant documents
- Update the database accordingly in case of new contracts, amendments, end of contract or any other changes
- Send all the information needed to the admin coordinator to organize the full and final payment
- Prepare the contracts and addendum for administrator validation
Participate in other HR issues:
- Keep an organization chart updated of the mission
- Consolidate and report to the admin coordinator all requests from the staff
- Support the Admin coordinator in the internal communication of HR issues
- Assist the admin coordinator in the implementation of the HI code of conduct
- Assist the admin coordinator in the practical organization of training sessions (planning, organization of travel)
- Assist the admin coordinator organizing staff meetings or events
Qualifications, Skills and Experience:
- The ideal candidate for the Handicap International Human Resources Officer job opportunity should hold a University degree in social sciences or other relevant disciplines (human resources, business administration, employee relations …)
- Additional professional training is an advantage.
- At least two years of relevant professional experience in Human Resources Management
- Computer literacy skills i.e. proficiency in hardware and software, Microsoft Office, Internet
- Ability to work in an inter cultural environment
- Patient, Calm, Rigorous, Organized.
- Excellent written and spoken English
How to Apply:
All suitably qualified and interested candidates should send an updated CV (3 pages max, including three professional references) and send an email with a cover letter to the HR coordinator: job.uganda@handicap-international-ug.org
Deadline: Sunday 9th July 2017
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