Finance and Administration Manager NGO Jobs – ICAP at Columbia University
Job Title: Finance and Administration Manager
Organisation: ICAP at Columbia University
Duty Station: Kampala, Uganda
About Us:
ICAP at Columbia University is an international non-profit organization that aims to ensure the wellness of families and communities by strengthening health systems around the world. In partnership with the United States Centers for Disease Control and Prevention (CDC), ICAP will conduct Population-based HIV Impact Assessments (PHIA) in specific PEPFAR-supported countries. Each PHIA will define the status of the national HIV epidemic, guide allocation of resources based on evidence, and integrate capacity building of country stakeholder:, in the design, conduct, analysis, and use of PHIAs. ICAP, in partnership with the Ministry of Health (MoH) and the Centers for Disease Control and Prevention (CDC), is planning to conduct a PHIA to estimate the population-level impact of the national HIV prevention, care and treatment programs in Uganda. In addition to providing important programmatic information to the MoH and relevant stakeholders, this assessment of the national HIV program is of great value to HIV researchers and public health experts around the world.
Job Summary: The Finance and Administration Manager will oversee the overall financial and administrative operations of, as well as office management duties, for ICAP’s proposed CDC project, Enhanced Integrated Surveillance, Prevention, and Treatment for Key and Priority Populations in the Republic of Uganda under PEPFAR. Under the supervision of the Country Director, the Finance Lead will be responsible for ensuring that financial management, personnel, administrative, and contractual operations systems are conducted according to ICAP regulations, standard operating procedures, and good business practices.
Key Duties and Responsibilities:
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- Establish and oversee all office functions, including negotiating office lease, procuring office furniture, equipment and vehicles, and hiring/managing admin and finance staff.
- Oversee all project-specific financial planning, budgeting, and reporting.
- Prepare accurate project budgets; track expenses; oversee payroll, benefits, and reimbursements; ensure that required project financial controls and cost performance monitoring mechanisms are in place and adhered to; prevent over-expenditure of budgets; ensure proper safeguards of funds; and ensure compliance with established U.S. Government and ICAP financial and accounting procedures.
- Apply detailed financial reporting and project cost reimbursement process in accordance with established financial system.
- Work in liaison with the Country Director, manage all local sub-awards and ensure sub-awardees’ compliance and reporting.
- Provide guidance and support for contract development and management.
- Record and document all financial transactions into an approved ICAP Field Expense Accounting System and submit timely monthly reports.
- Maintain current standing with all mandated tax and registrations, including submission of payments and required reports.
- Oversee local procurements and execute all approved payments for local vendors, contractors, and consultants for goods and services received, in accordance with the laws and regulations of CDC, as well as with ICAP and USG regulations.
- Assist in the preparation and management of project budgets and pipeline expenditures.
- Maintain inventories and controls over project office fixed assets, such as furnishings and computer equipment.
- Manage timesheets for office staff, ensuring timely submission, approval, accuracy, and filing.
- Prepare country activity travel advances and process travel claims, and work with country program staff to resolve accounting related issues.
- Maintain an effective office country filing system.
- Perform other duties as assigned.
Qualifications, Skills and Experience:
- The ideal candidate must hold a Master’s Degree in finance, Business Administration and accounting and certified public accountant or equivalent
- At least five years of experience in an independent administrative position with advanced bookkeeping responsibilities.
- Demonstrated experience managing CDC, PEPFAR, or other donor-financed projects.
- Strong familiarity and command of CDC regulations and compliance, as well as supervisory and management skills.
- Computer skills, including proficiency in Microsoft Office Suite applications and Quickbooks.
- Experience developing and interpreting standard financial reports (Balance Sheet, Income Statement, Cash Flow) and creation of Journal entries preferred.
- English fluency required, including speaking, writing, understanding, and reading, and the ability to conduct business.
How to Apply:
All applicants are encouraged to send an updated CV and cover letter to icap-jobs@columbia.edu with “Finance and Administration Manager – Uganda” in the subject line.
Deadline: 31st October 2017
International Scholarships for Ugandans to Study Abroad
Admission Lists for Universities in Uganda
Admissions for Universities in Uganda
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UNEB ( Uganda National Examinations Board )