Office Assistant / Secretary Belgian NGO Job Opportunities – Protos
Job Title: Office Assistant / Secretary
Organisation: Protos
Duty Station: Kampala, Uganda
Languages: English and French mandatory
About US:
Protos is a Belgian NGO with activities in 8 countries in Africa and Latin America, promoting equitable, sustainable and participatory water use and -management. Protos is independent of political and philosophical views. In Kampala, our Regional headquarters, a Protos team manages our development program and projects in the Great Lake Region (Uganda, DRC, Burundi). Expatriate staff together with local colleagues carry out the follow-up of projects, capacity building, networking and advocacy.
Job Summary: The Office Assistant / Secretary will have the responsibility to support the administration, logistics and finances of our regional headquarters in Kampala under supervision of the Program Assistant – Finance, Logistics and Administration. The work will be organized mainly from Kampala office (Muyenga area).
Key Duties and Responsibilities:
- The Office Assistant / Secretary will provide day to day support in the organization of the admin, finance and logistical department.
- Tasked with regular communication on progress of the different tasks towards the Program Assistant – Finance, Logistics and Administration
- In charge of printing, copying, scanning, filing of documents and setting up – safeguarding an archive/filing system;
- Execute other tasks relating to financial and logistical issues to assure the good functioning of the office and its planned activities.
- Follow – up and support of the management of office equipment (Inventory) and vehicles;
- Assist in the control of the financial reports of the partners including evaluation of the submitted justifications.
Qualifications, Skills and Experience:
- The Protos Office Assistant / Secretary should hold a relevant degree in the field of finance and administration.
- At least two years of relevant experience.
- As the regional Headquarter is also in charge of activities in Burundi and DRC, priority will be given to candidates with knowledge of French. If applicable, please describe your level of French in your CV.
- Good knowledge of Microsoft office.
- Efficient, honest, precise and autonomous;
- Integrity: demonstrating a professional attitude and reliability
- Open attitude towards new working methods;
- Proactive and able of working under time pressure;
- Good planning and organization – communication skills;
NB: Women are strongly encouraged to apply
How to Apply:
All candidates should send their electronic applications addressed to faith.ainebyona@protos.ngo. Please use the following reference of your email: “Application office assistant/secretary” The original signed CV, diplomas and motivation letter must be available during the interview when the candidate is selected for a next round.
The application file should include:
- Up-to-date CV including overview of the relevant work experience and contact information;
- Scanned copies of all relevant diplomas and recommendation letters;
- Motivation letter.
The recruitment will be as follows:
- Incomplete files will be excluded.
- The first selection will be done based on CV and motivation letter;
- Second phase of the recruitment: interview and practical test;
- In the third phase the selected candidates will be invited for a second interview.
Deadline: 15th June 2018
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