Personal Secretary Jobs – Petroleum Authority of Uganda (PAU)
Organization: Petroleum Authority of Uganda (PAU)
Duty Station: Kampala, Uganda
About US:
The Petroleum Authority of Uganda (PAU) is a statutory body established under Section 9 of the Petroleum (Exploration, Development and Production) Act 2013, and in line with the National Oil and Gas Policy for Uganda which was approved in 2008. The PAU’s mandate is to monitor and regulate the exploration, development and production, together with the refining, gas conversion, transportation and storage of petroleum in Uganda. This includes ensuring that petroleum operations in Uganda are carried out in accordance with the relevant laws, regulations, guidelines, statutes and in line with international best practice for the petroleum industry.
Job Summary: The Personal Secretary will provide professional, secretarial and administrative and office management support to the Director. He / She will ensure efficient and effective planning, directing, managing and coordination of the day-to-day activities of the office.
Key Duties and Responsibilities:
- Organize facilities for meetings/workshops or official events in support of the Director’s activities including booking venues, planning for and providing logistics like equipment, stationery, refreshments, and other facilitation for all activities.
- Develop and maintain an up-to-date contact list for the Director’s business engagements.
- Act as first point of contact for the Director’s visitors and ensure provision of good service to them.
- Requisitioning for and managing the Director’s office stationery and equipment.
- Manage all front desk requirements in the office of the Director courteously and responding to their inquiries professionally.
- Ensuring cleanliness and orderliness of the Director’s office
- Responsible for secretarial services in the office of the Director and take dictation, transcribing, editing and presenting accurate work.
- Attending to callers either in person or on telephone and ensure that incoming emails and outgoing emails are adequately managed.
- Ensure that all correspondences in the Director’s office are appropriately filed. j) Perform any other duties as may be assigned from time to time.
Qualifications, Skills and Experience:
- The applicant for the Petroleum Authority of Uganda (PAU) Personal Secretary job placement must hold a Bachelor’s degree (Hons) in Office Management or Secretarial Studies from an internationally recognized institution.
- Computer proficiency in MS Office applications like MS. Word, Power point and Excel.
- At least five (5) years’ related experience three of which shall be in a busy working environment in a similar or related position.
- Knowledge of, and experience in the oil and gas sector.
- Evidence of additional training and experience in office management and Secretarial work.
- Innovative and with a proven high level of integrity.
- Ability to work independently and in a team.
- Ability and willingness to work late and during weekends.
- Proven track record of outstanding performance.
- Excellent interpersonal and communication skills.
- Courteousness and customer care skills.
- Should have a typing speed of at least 60 words per minute
- Proven record of completing tasks to a high standard and meeting deadlines.
- Ability to work under pressure and adapt to varying situations with a high degree of attention to detail and initiative.
How to Apply:
All suitably qualified and interested candidates are encouraged to apply online by clicking on the link below.
Click Here (Register) -> Proceed to Application
NOTE:
- ONLY online applications will be considered.
- Applicants are required to scan and attach CERTIFIED copies of the required academic documents only e.g. Degree, Transcript, Diploma, A-level and O-level certificates and PLE results slip.
- Academic documents for the successful candidates will be vetted and background checks conducted before they are considered for appointment into the Authority.
- Only short listed and successful candidates will be contacted.
- All appointments shall be subject to a probationary period of not more than six months and subsequent confirmation in service will be based on satisfactory performance of the individual.
Deadline: 18th March 2019 by 11:59 pm.
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