HR & Administration Manager NGO Jobs – Handicap International (Salary 5.8m)
Job Title: HR & Administration Manager
Organisation: Handicap International
Duty Station: Kampala, Uganda
Reports to: Country Manager
Starting Salary: UGX 5,867,796 monthly gross
About Us:
Handicap International is an independent and impartial aid and development organisation working in situations of poverty and exclusion, conflict and disaster. We work alongside disabled and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights. Handicap International is outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity.
Job Summary: The HR & Administration Manager is responsible for the technical management of human resources so as to secure the effective and efficient implementation of the Country’s HR strategy in conformity with the legal and internal frameworks defined by the HI-TUK programme
Key Duties and Responsibilities:
Contributing to the drafting and implementation of the Country’s strategy, administrative and HR aspects
- Define the objectives, action plans and indicators corresponding to the country’s strategy for the Human Resource Department
- Analyse the outcomes of the previous period and define new priorities and approaches in liaison with the administrative team and the Senior Management Team
- Monitor the country’s developments (political and legal context, legislation, etc.) and update the Country Manager and others as applicable
- Participate in the development of the country’s long term strategy
Participating in the definition and application of the country’s contractual framework, HR policies and processes
- Define, monitor and strengthen the country’s HR policies and procedures as per HI’s principles (recruitment and mobility, induction, remuneration and social security policy, management of skills/training) in liaison with the Programme HR Manager, and the Desk HR advisor
- Manage the HR recruitment interviews and integration processes
- Develop/ review the pay scale and develop tools as per HI – TUK salary policy for national staff
- Manage the national staff annual pay increase review process
- Support team managers with the career management of staff (promotions, internal mobility)
- Identify training needs in line with the country’s strategy and draw up the training plan for validation by the Country’s Training Committee and HI HQ
- Define/Review the contractual frameworks (internal regulations, national staff Terms and Conditions of Engagement, expatriate staff Specific Terms and Conditions of Engagement, etc.) and define and implement the corresponding HR processes
- Train managers in the country’s HR policies and processes and support their implementation within the managers’ teams
- Update and train staff on HR policies, processes and procedures
- Guide senior management team and line managers on HR processes such as recruitment; induction; staff development; performance management; reward etc.
- Coordinate new HR initiatives from HI HQ and/ or the HI TUK head office
Ensure/guarantee national and expatriate personnel administration
- Define and ensure the application of internal regulations and national personnel employment terms and conditions of engagement
- Guarantee the administration of national staff: employment contracts as well as job descriptions
- Guarantee the preparation and distribution of national personnel payroll
- Validate social security declarations sent to social security bodies
- Guarantee the management of the healthcare coverage
- Manage national personnel disciplinary procedures and support line managers in these procedures
- Update HR management charts and send them to the regional office on a quarterly basis
- Prepare Expatriate per diem payment on monthly basis as per the validated rates from Head quarters
- Manage staff requests for salary advances
- Ensure the expatriate personnel requests for salary advances information is sent to HQ on a monthly basis
- Inform personnel about the internal regulations and the specific conditions entailed in expatriate postings
- Ensure that the variable data for expatriate salaries has been sent to HQ
- Act as the staff’s primary contact person for questions on employment law or staff management ( internal regulations)
- Ensure the administrative management rules applying to expatriate staff are applied (leave request follow up, end of mission, flight tickets, R&R etc.)
- Manage expatriate medical evacuations, accidents involving injury and serious incidents (theft, arrests, etc.) and their legal and financial repercussions in liaison with the County manager and HI – TUK head office
- Ensure the filing and archiving of national staff and expatriate files is done on a yearly basis
Ensuring compliance with country’s administrative and legal framework
- Ensure the management of archives and the security of the organisation’s documents (notably registration documents)
- Ensure compliance with legal obligations tax obligations (HR, administrative, etc.) through external sources of support (lawyers, local accountant, workplace inspectors, etc.) and accord particular attention to the legality of contracts
- Ensure compliance with the mandatory administrative formalities e.g HI’s registration in the country and all other relevant statutory registrations required
- Be aware of what other organizations are doing and take part in network activities concerning legal and HR issues
- Ensure compliance with internal, legal and donor regulations when drawing up Consultant contracts
- Monitor changes in employment law and other NGOs practices and inform the Country Manager accordingly;
- Ensure compliance of expatriate staff with relevant country immigration law;
- Introduce all legal set ups required under national law (such as a staff register) and any monitoring tables required for the proper management of the Country’s HR
- Experience in developing and implementing a behavioural change communication strategy, focusing on creating demand for community and facility-based health services.
- Experience in designing and implementing at least two sexual and reproductive health projects that include a strong behaviour change communication component.
Manage the Country’s HR team
- Supervise and lead the country’s HR team, set objectives and assess direct reports
- Manage direct reports’ contracts (leave, end of trial period, etc.); if the need arises, co-validate disciplinary procedures with the Country Manager
- Oversee the team’s career development: define training needs and provide coaching and guidance on professional development
Qualifications, Skills and Experience:
- The ideal candidate must hold a Post graduate Diploma in HRM with a University degree in Human Resource Management or a relevant degree
- At least three years of practical experience at a senior HR management level in an NGO context.
- Proven Experience in Payroll Management
- Proven Experience in Personnel Administration
- Knowledge of Employment Legislations
- Experience in Recruitment process management
- Experience in Management of remuneration and Social Policy systems
- Experience in development and implementation of the Training Plan
Personal Qualities:
- Ability to make decisions
- Good organisation skills
- Ability to delegate effectively
- Strong interpersonal skills
- Good communication skills
- Good counseling and negotiation skills
Condition:
Starting Date: May 2019
Length of contract: 1 year renewable
Gross Salary: UGX 5,867,796
How to Apply:
All suitably qualified candidates who wish to join Handicap International are encouraged to send their updated CVs (3 pages max, including three professional references) with cover letters to HR Coordinator at recruitment@uganda.hi.org with the subject: Application for HR & Administration Manager.
Deadline: 3rd April 2019 by 5:00pm
: List of Current Job Vacancies / Opportunities in Uganda