Records and Registry Officer Jobs – Uganda Printing and Publishing Corporation (UPPC)
Job Title: Records and Registry Officer
Organization: Uganda Printing and Publishing Corporation (UPPC)
Duty Station: Entebbe, Uganda
Reports to: Human Resource and Administration Manager UPPC
About US:
Uganda Printing and Publishing Corporation (UPPC) is a public corporation established by the UPPC Act 1992 Cap.30 as a leading printer mandated to provide printing and publishing facilities to government ministries, departments, and agencies, NGOs, private sector organizations and individuals. The Corporation prints and publishes all government legislations, the Uganda Gazette, stationery and other books and documents for public and private sector organisations.
Job Summary: The Records and Registry Officer will mainly plan, implement and maintain the records and information management system of UPPC in line with the Corporation’s records and information policy.
Key Duties and Responsibilities:
- Develop, support and maintain UPPC records policy and system.
- Open, allocate reference numbers and maintain an updated register of the files inventory.
- Tasked with identifying, collecting and storing information and publications for easy access by authorise decision makers;
- Maintain custody of both current & non-current soft and hard records of UPPC.
- Organize the Registry and safeguard records as per corporation Rules and Regulations.
- Sort, register and file records/dispatch outgoing correspondences/documents as required
- Retrieve documents/files, issue and track movement of documents
- Carry out file weeding and archiving.
- Prepare registry budgets and plans for resourcing
- Support the development and maintenance of registries in the various departments.
- Perform any other duties as may be assigned from time to time.
Qualifications, Skills and Experience:
- The ideal candidate must hold an honours degree in Librarianship and Information Science obtained from a recognized institution;
- A postgraduate qualification in a relevant discipline is an added advantage.
- At least four years of experience in records and information management gained in a reputable organization.
- Records and Information Management;
- Proficiency in ICT/ Computer applications;
- Excellent oral and written communication skills;
- Concern for quality and standards;
- Team Work; and
- Time Management
How to Apply:
All suitably qualified and interested persons candidates are invited to apply to:
The Human Resource and Administration Manager Uganda Printing and Publishing Corporation (UPPC),
P.0. Box 33 Entebbe, Uganda.
Also mark the envelope with the job applied for in CAPITAL LETTERS. Enclose a CV, CERTIFIED copies of academic transcripts and certificates, Postal, Telephone and Email address for both applicant and three professional referees
Deadline: Friday, 31st May 2019 by 05:00 pm.
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