Document Controller Job Placement – Berkeley Energy Uganda Limited
Job Title: Document Controller
Organization: Berkeley Energy Uganda Limited
Duty Station: Kampala, Uganda
Reports to: Commercial Manager
About US:
Berkeley Energy Uganda is a Ugandan company that manages investments in the energy sector. Such investments include Bugoye Hydro Ltd in Kasese, ARPE Ltd in Pader which is implementing the Achwa HPP2 and HPP1 projects and Kikagati Power Company Ltd in Isingiro.
Job Summary: The Document Controller will manage company documentation.
Key Duties and Responsibilities:
- Manage and file documents for our projects including typing contracts, archiving files and ensuring all team members have access to necessary documentation.
- Control all Incoming and Outgoing Drawings/Documents including Submittals, Inspection Requests, Procedures, Drawings, Specifications and RFPs.
- Prepare and maintain the part of Weekly/Monthly Progress Reports related to document control.
- Collation, submission and control of Stakeholder reports.
- Maintaining files of routine and confidential nature of correspondences, memos etc.
- Create and maintaining of electronic and paper filing systems and associated logs such as incoming, outgoing, Site Instruction, RFP, Submittals etc. and link all soft copies with the electronic database.
- Produce reports as required by management and other parties from time to time.
- Ensure all project documents/drawings and correspondences are available in paper version and electronic version.
- Maintain all project documents in line with the company quality system with complete control and tracking.
- Act as helpdesk to Project Engineers surrounding documentation matters.
Qualifications, Skills and Experience:
- The applicant must hold a Bachelor’s degree in Business Administration, Computer Science or similar from a reputable institution.
- At least five years’ experience working in construction or similar projects in an administrative / document control role.
- Advanced computer and word processing skills using MS Office applications including SharePoint.
- Excellent interpersonal, written and verbal communication skills.
- Ability to coordinate several high-priority deadlines simultaneously.
- Ability to demonstrate flexibility when dealing with changing priorities.
- Excellent organizational & prioritizing skills with the ability to multitask.
- Exhibit an extremely high level of professionalism and superior attention to details.
- Exceptional client relations and customer service skills.
- Able to demonstrate sense of initiative and ownership.
- Aptitude to exercise foresight as well as good business judgment to anticipate and solve problems with minimal oversight
- Energetic, self-motivated and quick to learn with a focus on continuous improvement.
- Ability to work in a team or independently in a multi-disciplinary team environment.
- Maintain confidentiality at all times.
How to Apply:
Applications should be emailed to Procurement@berkeley-energy.ug, addressed to the “Human Resources Manager”, include the application letter and updated CV (in pdf format) with at least 2 references. Only candidates who meet the required specifications will be contacted.
Deadline: 28th June 2019 by 5:00PM
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