UN Admin Job Opportunities – Project Assistant – United Nations Industrial Development Organization (UNIDO)
Organization: United Nations Industrial Development Organization (UNIDO)
Duty Station: Kampala, Uganda
Vacancy Announcement No: VA2019_ISA_EXT_000147
Reports to: EACREEE Executive Director
About US:
United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. Its mission is to promote and accelerate inclusive and sustainable industrial development (ISID) in developing countries and economies in transition. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the recently adopted 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development in the next fifteen years. UNIDOs mandate in SDG-9, calls for the need to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. UNIDO delivers its services through the following four complementary and mutually supportive core functions: (a) technical cooperation activities; (b) analytical and policy advisory services; (c ) standard- setting and compliance and (d) convening and partnership role. Such core functions are carried out in Departments/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.
Job Summary: The Project Assistant for the EELA project will support the day to day work of EELA project tasks, particularly in the EAC region. He/she is reporting to the Executive Director of EACREEE and to the UNIDO – EELA Project Manager. He/she will particularly coordinate with the team based at SACREEE and execute his/her duties in close collaboration with all project counterparts.
Key Duties and Responsibilities: Under the supervision of the EACREEE Executive Director, the Project Assistant will:
- Provide general support to the day-to-day project activities encompassing monitoring and evaluation of project activities as per work plan and time schedule; to ensure its effective execution;
- Maintain proper administrative tracking systems to facilitate the management of contracts;
- Provide support to travel arrangements;
- Support the organisation of project meetings and regional workshops;
- Ensure the delivery of support services by guiding, monitoring and overseeing performances in the areas of general administrative services;
- Support in Project Steering Committee (PSC) secretarial duties;
- Ensure that all project meetings are effectively organised and recorded;
- Maintain effective records and administration;
- Support the project communication activities;
- Communication and correspondence.
Qualifications, Skills and Experience:
- The applicant for the United Nations Industrial Development Organization (UNIDO) Project Assistant should have completed secondary education. Formal secretarial/clerical training or equivalent desirable. Credit towards total working experience may be considered on a year by-year- basis, up to maximum of four years, for a first university degree or equivalent diploma, in a field relevant to the post.
- Knowledge of French, Portuguese and local languages and dialects are an asset.
- At least six years of working experience in the related fields of the post, thorough understanding of office procedures and practices, preferably within the UN system or in a multicultural environment, including experience in project administration, accounting and finance, providing support to managerial/professional staff and using secretarial/administrative skills to assist in the execution of project development and implementation of work;
- Ability to handle protocol with development partners;
- Ability to work under pressure and in an international working environment. Proficient use of Microsoft Office (Outlook, Word, Excel and PowerPoint), internet. Experience with SAP or similar ERP software an asset
- Languages: Fluency in written and spoken English is required.
Core Competencies
- We Live and Act with Integrity: work honestly, openly and impartially.
- We Show Professionalism: work hard and competently in a committed and responsible manner.
- We respect diversity: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective.
- We focus on People: cooperate to fully reach our potential and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity.
- We focus on results and responsibilities: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world.
- We communicate and earn trust: communicate effectively with one another and build an environment of trust where we can all excel in our work.
- We think outside the box and innovate: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another.
NB: Only nationals and/or permanent residents of the country of the duty station are eligible to apply. Female candidates are particularly encouraged to apply.
How to Apply:
All suitably qualified and interested candidates who wish to join the United Nations Industrial Development Organization (UNIDO) should apply online at the link below.
Deadline: 28th October 2019
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