Finance Officer Job Careers -World Vision International
Organisation: World Vision International
Reports to: The Finance Manager and the Finance Controller
Duty Station: Uganda
About US:
World Vision Uganda is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 41 districts in Uganda. World Vision is committed to the protection of children and we will not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. “Our Vision for every child, Life in all its fullness.Our prayer for every Heart, the will to make it so.”
Job Summary: The Finance Manager and the Finance Controller, the Finance Officer is responsible for ensuring that the day-to-day accounting operations and financial management functions are performed in accordance with IRC’s policies and procedures, and in accordance with the Generally Accepted Accounting Principles (GAAP).
Key Duties and Responsibilities:
- Acting at all times in accordance with the country law and standards of accounting practices
- Contribute to the overall objective of the Finance department of providing quality support service to all sectors.
- Manage all aspects of day to day operations of the accounting department
- Assist in implementation of finance policies, procedures and systems at the field office
- Provide training to program staff on IRC finance matters
- Review payment vouchers, ensuring completeness of the documentation and consistency with IRC policies and procedures.
- Review of Field finance data files for accuracy, completeness and correctness of descriptions, amounts and coding.
- Validate captured accounting entries in SUN Account, ensuring accuracy and completeness of the process.
- Liaison with the bank on all banking issues and carrying out monthly bank reconciliation.
- Complete end-of-month tasks in a timely manner, with minimal or no errors.
- Consolidate monthly cash projections and submit the same to Kampala in a timely manner.
- In liaison with supply chain department, prepare commitment schedules every month and share the same with supervisor and country office finance controller or designee.
- Assist the Finance Manager/Finance Controller in the preparation of finance related reports for use in decision making at both field and head office levels.
- Carry out monthly reconciliation of program advances and charges related to staff personal accounts (T7) and advise the supervisor on course taken to settle outstanding balances.
- Participate as gatekeeper in ensuring that all transactions are in accordance with IRC financial policies and grant agreements.
- Provide support to both external and internal audit processes that are undertake at the field office
- Work hand in hand with the FPC to prepare and update the field office operating budget
- Implement the shared program costs (SPC) allocation at the field office
- Participate and provide technical support in grant opening and closing meetings
- Conduct pre-award assessments and monitoring visits to sub grantees
- Review reports submitted by sub grantees confirming accuracy and compliance to the terms of the agreement and submit the same to the senior finance manager for posting into IRC accounting system
Budgets
- Take the lead in preparation of field office grant spending plans with program and other operations staff.
- Review monthly Budget vs Actual (BvAs) and prepare any adjustments required by the field office for posting into Sun accounting system at Kampala level.
- Provide insight of projected Budget vs Actual report based on field office generated information and provide the same to the Field Coordinator ensuring timeliness and accuracy.
- Responsible for Administrative Budget Work plan and Management and regular updates according to monthly BvA
- Review payment vouchers, ensuring completeness of the documentation and consistency with IRC policies and procedures.
Cash/Bank – Processing
- Support the Finance Assistant in processing of bank and cash transactions.
- Review payment vouchers to ensure completeness and accuracy of documentation.
- Support the process of preparation of the cash and bank accounting worksheet.
Qualifications, Skills and Experience:
- The ideal candidate must hold a University Bachelor’s Degree in Accounting, Commerce or Finance.
- At least three years of accounting experience preferably in an international NGO and at least a minimum of 1 year hands-on experience working with EXCEL.
- Knowledge of SUN accounting system and professional accounting qualification is an added advantage.
- Excellent interpersonal, supervisory and organizational skills
- Ability to work with computers, communicate effectively.
- Problem solving and decision-making ability
- The ability to work under pressure
How to Apply:
All suitably qualified candidates are encouraged to apply online by visiting World Vision International’s e-recruitment jobs portal at the web link below.
Deadline: 20th December 2019