Fresher Receptionist Job Careers – Educate!
Organisation: Educate!
Duty Station: Kampala, Uganda
About US:
Educate! prepares youth in Africa with the skills to succeed in today’s economy. We tackle youth unemployment by reforming what schools teach and how they teach it, so that students in Africa have the skills to start businesses, get jobs and drive development in their communities. Our model is delivered through practically-trained teachers and youth mentors. Educate!’s goal is to make this practical, skills-based model part of national education systems.
Job Summary: We are looking for a pleasant/courteous, self-driven, enthusiastic, organised individual with great interpersonal and communication skills to fill this position in the Administration Department. The Receptionist will be responsible for managing the reception through ensuring proper layout, as well as the meeting rooms, operational support through the provision of the necessary logistical support, payments coordination of invoices received and resource management. You’ll join a motivated, passionate, overachieving team that is positioning Educate! to be the leader in skills-based secondary education in Africa and intensively impact one million youth each year by 2024.
Key Duties and Responsibilities:
Reception Management – 40%
- Ensure proper layout and cleanliness of Front Office and Meeting Room including the Board-room at all times.
- Maintain a record of in-coming and out-going calls.
- Ensure proper office phone use.
- Dealing with incoming and outgoing correspondences both electronic and physical and report to concerned individuals.
- Sign for and deliver packages from courier to the respective staff.
- Note the particulars of visitors in the visitor’s sheet/Visitors book.
- Interact with visitors and vendors and provide necessary assistance to them.
- Maintaining confidentiality with regards to client information.
Operational Support – 20%
- Provides logistical support to the operations team including Human Resource, Administration and Finance.
- Ensure Monitoring & Evaluation mentor airtime is dispatched in a timely manner.
- Human Resource support on interview follow up and documentation.
- Assist in packing of program material to the different community units.
- Assist in the management of Induction materials, carry out verification of returned items after every induction in a timely manner.
Payment Coordination – 20%
- Ensure all invoices delivered by vendors are complete and received in time by finance
- Ensure managers approve and sign all payment documents in a timely manner
- Ensure Proper coding in terms of expense codes, budget codes on payments
- Ensure Water, Electricity and Newspaper bills are issued and paid in time
Resource Management – 20%
- Keep an up to date catalogue of books in the resource centre and track their movement from person to person
- Encourage staff use of the resource centre through advertising available books and resources
- Monthly reports on the usage of the resource centre
- Proper filing of newspapers for future reference
Qualifications, Skills and Experience:
- The applicant must hold a Bachelor’s Degree in Office Administration or a relevant field
- Two years of professional experience.
- Good interpersonal skills and Exceptional Customer handling skills, Integrity and professionalism with a Sense of urgency.
- Thrives in fast-paced team, communicates and collaborates closely with great computer skills
- Experience of at least one year working in a fast paced environment.
How to Apply:
All candidates should apply online at the link below.
Deadline: Friday 3rd January 2020
: List of Current Job Vacancies / Opportunities in Uganda