Earn over 43m as Housing Clerk at United States US Embassy / Mission
Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary: UGX 43,091,326 /=
Open to: All Interested Applicants / All Sources
Position Number: Kampala-2019-053
About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years. Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda. The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.
Among the offices operating under the U.S Mission to Uganda are:
- United States Agency for International Development (USAID)
- Centers for Disease Control (CDC)
- Peace Corps
Job Summary: The Housing Clerk serves as the point of contact and coordinator for all landlord-funded residential housing repairs, make-readies, and terminations and serves as liaison between the General Services Office and Facilities Maintenance Section (FM) in scheduling such work in conjunction with on-going work orders. Coordinates with FM, Property, POSHO, RSO, and IRM to ensure that required repairs, furnishings, safety upgrades, security measures, and telephones are in place in time for new arrivals. Conducts arrival and departure inspections at residences as part of GSO Check-In and Check-Out. Verifies accuracy of utility bills and landlord-funded repair invoices. Works with landlord to explain US Mission standards and requirements for residential housing. Reports to General Services Officer (GSO), but must liaise directly with Facilities Maintenance Manager (FMM).
Key Duties and Responsibilities:
- Acts as point of contact and coordinator for all landlord-funded residential housing repairs, make-readies, and terminations and serves as liaison between the General Services Office/Housing Section (GSO/H) and Facilities Maintenance Section (FM) in scheduling such work in conjunction with on-going work orders.
- Coordinates with FM, Property, POSHO, RSO, and IRM to ensure that required repairs, furnishings, safety upgrades, security measures, and telephones are in place in time for new arrivals.
- Negotiates needed repairs/upgrades with landlords and resolves problems between landlords and American Employee occupants, requiring delicate coordination of often conflicting priorities.
- Conducts arrival and departure inspections for incoming and outgoing US Direct Hire employees as part of the GSO Check-In and Check-Out process, assessing any damages or repairs required and identifying the responsible party. Upon arrival, conducts a “walk-through” of residences with explanation of the operation of appliances, locks, doors, air conditioning, hot water units or security devices.
- Ensures that all household furnishings and fixtures are in good working order and notes if repair or replacement is needed.
- Surveys potential properties for use as residences.
- Works with landlords to explain US Mission standards and requirements for residential housing.
- Verifies accuracy of monthly utility (water and electricity) bills and accuracy of landlord-funded repairs.
- Maintains keys for all residences (stored under lock and key in GSO), digital photo files, housing spreadsheet, and retail market information to assist GSO with the annual retail market survey (per FAM requirement).
Qualifications, Skills and Experience:
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
- The applicants for the United States US Embassy Housing Clerk job opportunity should have completed high school
- A minimum of two years of related work experience in real estate management, logistics, hospitality, or office administration
- Ability to obtain working knowledge of U.S. Department of State housing and leasing standards, basic local journeyman work practices, and residential safety and security standards.
- Cross cultural communication skills capable of mediating conflicting interests of American Embassy residents, facilities maintenance staff, and landlords.
- Must be tactful, yet effective, in dealing with American personnel relative to the status of their arrival and departure inspections, demonstrating exemplary customer service.
- Language: English level IV (Fluent) reading and writing is required. This may be tested.
NB: All applicants under consideration will be required to pass medical and security certifications.
How to Apply:
All those interested in working with the US mission in Kampala should send their applications online at the link below.
Deadline: 31st December 2019
: List of Current Job Vacancies / Opportunities in Uganda