Logistics Assistant Job Opportunities – Norwegian Refugee Council (NRC)
Job Title: Logistics Assistant
Organization: Norwegian Refugee Council (NRC)
Duty Station: Isingiro, Uganda
Reports to: Field Coordinator
About NRC:
The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 30 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP is a global provider of expertise that contributes to solving challenges in the humanitarian, development and peacebuilding sectors. Our ultimate goal is to strengthen the resilience, and protect the lives, rights and livelihoods of vulnerable people and communities. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.
Job Summary: The Logistics Assistant is responsible for procurement, vehicle/transport operation and managing all paperwork/records related to the tracking of NRC assets and inventory at the field site.
Key Duties and Responsibilities:
- Ensure that all procurement processes are in compliance with Logistics Handbook, other NRC policies and door requirements
- Through Agresso ,receive ,register and/or prepare requisitions, check the correctness of Purchase Requisitions, raise RFQs and purchase orders and update status reports.
- Liaise with suppliers to ensure prompt and accurate delivery of goods, services and equipment.
- In Liaison with the requester receive supplies and ensure that they are in good condition and accompanied with correct documents.
- Update vendor list.
- Distribute/organize transport of material and equipment according to procedures
- Coordinating with stores to collect relevant documentation, collating and organizing documents in accordance with the NRC procurement checklist.
- Complete adherence to all NRC policies and procedures for procurement, ensuring transparency, well documented, and correct procurement at all times, with solutions provided to procurement issues as they arise
- Ensure that vehicles are used and maintained according to Logistics Handbook and other NRC policies
- Plan, schedule and monitor transport of staff and material/equipment according to demands and procedures
- ensure NRC vehicles are equipped with necessary documents and equipment
- Filing of all vehicle records and reports
- Prepare requisitions for spare parts for vehicles
- Closely Monitor fueling of vehicles and compile monthly fuel analysis and consumption report for payment.
- Provide proper records of Receipts, Purchase orders, Waybills and all other documents to the store clerk to receive stock and assets
- Participant in monthly stock checks and report to the Line Manager.
- Ensure items in stock are well arranged by Stores Clerk for easy stock taking and issued in First in First out (FIFO) basis.
Qualifications, Skills and Experience:
- The applicant for the Norwegian Refugee Council (NRC) Logistics Assistant job must hold a Diploma in procurement/logistics .
- Bachelors degree in procurement/logistics will be an added advantage.
- At least two years’ experience from working as a logistician in a humanitarian/recovery context
- Experience with logistics systems and forms
- Previous experience from working with an NGO in complex and volatile contexts
- Documented results related to the position’s responsibilities
- Must be fluent in English, both written and verbal
Personal Qualities
- Excellent organizational and time-management skills
- Good communication skills
- Knowledge of logistics software or transport management systems
- Strong sense of personal integrity and commitment
NB: Shortlisting will be done on a rolling basis, candidates are advised to apply ASAP. Qualified female candidates are encouraged to apply.
How to Apply:
All suitably qualified candidates who wish to join NRC in the aforementioned capacity should apply online at the link below.
Deadline: 10thJanuary 2020
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