Reporting Compliance and Partnering Officer Job Careers – World Vision International
Job Title: Reporting Compliance and Partnering Officer
Organisation: World Vision International
Reports to: Team Leader Food & Cash Projects
Duty Station: Uganda
About US:
World Vision Uganda is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 41 districts in Uganda. World Vision is committed to the protection of children and we will not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. “Our Vision for every child, Life in all its fullness. Our prayer for every Heart, the will to make it so.”
Job Summary: The Reporting Compliance and Partnering Officer will provide overall management supervision of Commodity Tracking System in the country. Ensure that all food and non-food aid projects have adequate capacity to track and account for all the food and non-food items received from various donors from the point of receipt to the final beneficiary using CTS system. Ensure compliance with WV Uganda, FPMG and Donor (USAD/FFP, WFP, EC/ECHO etc) requirement regarding accounting and reporting for all donations given to WV Uganda.
Key Duties and Responsibilities:
Reporting & accountability
- Oversee operation and functionality of the CTS database in West Nile Food Assistance Program.
- Offer technical support and troubleshooting to field teams including capacity building, installation, and upgrades in coordination with DMT technical specialist.
- Escalation of bugs, issues or new development requests to DMT technical specialist.
- Make sure all data backups done monthly and stored safely.
- Overall in-charge of reconciliation of distribution figures with WFP field/area offices.
- Review monthly CCTS and narrative reports before submission to DMT and WFP by the 10th and 05th of each month respectively.
- Submission and follow-up of project CSS, ensure its signed and uploaded on DGDB in a timely manner.
- Conduct audit preparation drills and reviews periodically with the aim of the project achieving a green audit rating.
- In liaison with finance team maintain the invoice tracking table and other relevant documents uploaded in the DGDB on time achieving a minimum 99% score each month.
- Consolidate all project reports and ensure there is a safe and consistent backup procedure in place.
- Maintenance of the central archive.
- Commodity losses/damaged are identified, documented and recovery processed conducted.
Capacity building
- Put in place a system for ensuring current trained FAIRO keep their skills refreshed.
- Put in place a succession plan for future FAIRO and Compliance staff to ensure impact on project is minimal in case of staff transition.
- In charge of GFA capacity building approaches and materials.
Compliance
- Conduct monthly PMI rating in accordance to DMT standards.
- Maintain a tracker for reports by technical officers to ensure reports are submitted on time (Weekly, monthly, quarterly)
- Conduct monthly field visits to check on the effectiveness of internal controls and compliance within WVU food Program enhanced.
- Generated monthly compliance reports and follow-up on issues to be closed within one month.
- Track project start up and close out activities are implemented and close out plans and reports are in place. E.g. End of project reports, Close out certificates posted on the DMT database.
- Develop risk assessment plans and registers updated on a bi-annual basis during design and implementation of food assistance projects.
- Collaborate with internal and external audit on investigations of whistleblower cases, suspected fraud, mismanagement and loss of assets.
Partnering & networking
- Conduct partner assessment in compliance with WFP and DMT standards to determine potential partners and mapping.
- Conduct partner capacity assessment and identify gaps for capacity strengthening.
- Lead in periodic partner performance evaluation and advice management accordingly.
- Conduct formal and hands on capacity building sessions with co-applicant staff.
- Conduct quarterly compliance reviews to ensure that the co-applicant is implementing within WFP and WV standards.
- Review co-applicant reports and integrate them as part of regular WV reporting accordingly.
- Participate and contribute to development of MoUs, agreements or contracts to co-applicants in line with WV standards.
- Work with the co-applicant to identify risk areas, document, develop a plan of action and follow-up on implementation.
- Conduct period onsite visits to co-applicant to review activity implementation.
- Participate and represent WV in all WFP partner engagement at field/Area office level.
Qualifications, Skills and Experience:
- The ideal applicant for the World Vision Reporting Compliance and Partnering Officer job must hold a Bachelor’s degree in community development, Business Administration, Information Technology I.T, Computer Science, Accounting or Statistics.
- Three years’ working experience in humanitarian development with a NGO or UN agency in Commodities Tracking /Accounting or compliance.
- Working experience in port operations, clearing and forwarding, dispatch and logistics planning, warehousing and store keeping.
- Good command of oral and written English.
- Computer literacy is an added advantage.
- Strong analytical skills.
- Knowledge of major donor regulations pertaining to commodities accountability and reporting.
- Computer literate
- Must be a committed Christian, able to stand above denominational diversities.
- Attend and participate/lead in daily devotions and weekly Chapel services.
How to apply:
All suitably qualified candidates are encouraged to submit your application and complete Curriculum Vitae. Apply online by visiting World Vision International’s e-recruitment jobs portal at the web link below.
Deadline: 19th January 2020