Country Logistics Coordinator NGO Job Careers – Norwegian Refugee Council (NRC)
Job Title: Country Logistics Coordinator
Organization: Norwegian Refugee Council (NRC)
Duty Station: Kampala, Uganda
About NRC:
The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 30 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP is a global provider of expertise that contributes to solving challenges in the humanitarian, development and peacebuilding sectors. Our ultimate goal is to strengthen the resilience, and protect the lives, rights and livelihoods of vulnerable people and communities. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.
Job Summary: The Country Logistics Coordinator is responsible to establish and coordinate the logistics unit at the Country office, ensure compliance to NRC standards and donor requirements in the country operation as well as responsible for systems and guidance on procurement, fleet management, warehousing and asset/inventory management in NRC’s programme/project implementation.
Key Duties and Responsibilities:
Procurement
- Implement effective procurement planning with the aim to establish a reliable, consistent and effective supply chain within the country programme
- Actively work with Area Offices to standardise specifications and evaluation criteria across the operation
- Drive the identification and establishment of procurement categories that will benefit from the contracting of long-term/ framework agreements
- Provide the necessary monthly logistics reports including informed analysis of these for management decision-making
- Push the reduction of lead times in the procurement process while improving the quality of the procurement processes
- Responsible for having a prequalified vendor list in place
- Responsible for ensuring continuous existence of and updated agreements with suppliers and identify areas of improvement
- Responsible for ensuring regular market surveys are undertaken in the country programme
Warehousing
- Ensure that NRC’s system for stores and warehouse management are in place for receiving and dispatching items
- Improve the accuracy and frequency of stock reporting
- Enforce routines to prevent the build-up of dead stock
- Conduct spot checks on storage points around the country
- Coordinate physical verification/stock counts
Asset & Inventory Management
- Implement a centralised asset registration mechanism for new assets and lead the clearing up of existing asset tracking lists
- Consolidate and standardise assets across the different categories and offices
- Ensure that NRC’s system for asset management are in place for tracking and maintaining item
- Establish routines and maintenance contracts to ensure that assets are correctly maintained in line with manufacturer instructions
- Implement mechanism for planning the replacement of assets and eventual disposal
Fleet Management
- Ensure that NRC’s system for fleet management are in place for ensuring a safe and cost-effective fleet of vehicles
- Implement vehicle reporting and tracking platform to improve reporting and visibility
- Ensure that routines are in place for the induction and training of all drivers to ensure drivers are aware of their responsibilities and drive in a safe and economical manner
- Improve the availability and effectiveness of the existing fleet
Administration
- Ensure that NRC country office and guesthouse are managed/maintained to the NRC standards, and develop and or review standards for NRC services in such premises where required
- Ensure that the administration teams maintain good systems and practices in the management of flights, accommodation and events
- Ensure that the administration team at country office process the relevant applications to government offices to facilitate visas, registrations, imports, etc. in a timely and effective manner
- Lead the management meetings, workshops and other public events at the country office.
Qualifications, Skills and Experience:
- The ideal candidate for the Norwegian Refugee Council (NRC) Country Logistics Coordinator job must hold a Bachelor’s Degree in procurement, logistics, supply chain or related field
- Professional qualification. E.g CIPS is required.
- At least three years of experience from working as a senior Logistician in a humanitarian/recovery context
- Previous experience from working as a Logistics Coordinator in a humanitarian/recovery context
- Previous experience from working in complex and volatile contexts
- Documented results related to the position’s responsibilities
- Knowledge about own leadership skills/profile
- Knowledge about own leadership skills/profile
- Ability to follow policies and procedures and work systematically
- Able to work in a team, and motivate others
- Able to analyze information, prioritize and take decisions and responsibility
- Excellent organization and planning skills
- Able to work well under pressure and frequent travel to field offices
- Keen to work in a busy environment, and take pride in working hard and achieving results
- Strong computer skills, especially in Excel and web-based database and use of email
- Fluency in English, both written and verbal
How to Apply:
All suitably qualified candidates who wish to join NRC in the aforementioned capacity should apply online at the link below.
Deadline: 4th May 2020