Accountant US Non-profit Jobs – Management Sciences for Health (MSH)
Organization: Management Sciences for Health (MSH)
Duty Station: Kampala, Uganda
About US:
Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policy makers, health professionals, and health care consumers to improve the quality, availability and affordability of health services.
About Project:
Uganda Strengthening Supply Chain Systems (SSCS) Program is a five year project under MSH ending in May 2025. Its main focus is to support self-sustaining, responsive, uninterrupted, accountable delivery of quality-assured medicines and supplies to public and NGO health facilities. It will improve the performance of key actors all along the supply chain; advance transparent governance and effective, data-informed policies and regulations; and strengthen local capacities to accelerate Uganda’s progress on its Journey to Self-Reliance. SSCS will provide technical assistance to all USG Implementing Partners (USAID, CDC, and DOD) operating at the subnational level and deliver other assistance to improve the capacity of district health offices, health facilities, and medical stores. This project will strengthen the health system to more effectively combat infectious and non-communicable diseases and improve health services and outcomes for all of Uganda’s families and communities.
Job Summary: The Accountant’s main responsibility is safeguarding the assets of Management Sciences for Health and ultimately the donors against fraud, loss or misuse and to ensure proper documentation and processing of the finances of the organization. The Accountant is primarily responsible for, but is not limited to, payment review for activities and operations, uploading payments into the system (s), petty cash handling, ensure proper record keeping, VAT reporting , activity advance reconciliations, and supporting the Accounting Manager in carrying out the responsibilities of the accounting department. The Accountant is aware of and adheres to MSH’s procurement integrity standards in all activities.
Key Duties and Responsibilities:
- Ensures that funds expended in the country is done in accordance with “Generally Accepted Accounting Principles”, MSH policy, donor regulations and requirements, Ugandan law, standard operating procedures, and best business practices.
- Ensures the expeditious transfer and disbursement of funds to sub grantees and sub contractors and financial reporting of expenditures. Record all financial transactions into the approved MSH field expense accounting system (currently QuickBooks). Upload monthly reports for the review of the Accounting Manager each month.
- Ensure that payments are made promptly and vendor accounts reconciled from time to time. Prepare and process all Payment Vouchers, General Journals and Deposit Vouchers ensuring that the documents are legal and authentic and that all relevant and adequate support documentation is attached.
- Ensures that all advances are cleared / collected on time.
- Ensure that every financial transaction is properly approved by a budget-holder signatory, is properly documented, files are complete and demonstrates evidence of compliance with MSH policy, donor regulations, Ugandan law, and standard operating procedures.
- Prepare advance analysis as required Ensure that all costs and travels have adequate prior authorization and approval prior to payment remittance.
- Follow up all discrepancies identified. Prepare documentation required for quarterly and annual VAT claims and reports.
- Prepare bank reconciliations Ensure that transfers to Mobile Money service providers are done in a timely manner, and that MM payments are done in an efficient, timely manner.
- Conduct & document spot checks for trainings.
- Ensure that financial documents are properly filed and kept safely at all times.
- Receive, review and liquidate petty cash promptly in accordance with MSH policies.
- Review staff time sheets received by month end, paying particular attention to proper billing for each project.
- Liaise with technical teams and compile project funds projection (s) for each month Process withholding tax payments & prepare withholding tax certificates for all appropriate payments and distribute these accordingly.
- Ensures that all payments for purchases of goods and services are made according to MSH regulations, and that actions are governed by the highest standards of personal and business conduct as stipulated in the Procurement Policy Guidelines and Generally Accepted Accounting Principles. Contribute to maintaining teamwork, discipline sound work relationships and productivity.
- Perform other duties as may be assigned from time-to-time
Qualifications, Skills and Experience:
- The applicant for the Management Sciences for Health (MSH) Accountant job placement hold a degree in Business Administration or equivalent accounting qualifications and partial professional qualifications in CPA or ACCA is an added advantage.
- Three years of experience in implementing accounting functions.
- Capacity to deal with multi-tasks and be able to adhere to tight deadlines, and excellent time management skills.
- A strong accounting experience, and experience in dealing with complex budgets, is an added advantage.
- Demonstrated experience to provide technical assistance to organization and conduct training.
- Excellent oral and written communication skills and fluency in English.
How to Apply:
All candidates who wish to join Management Sciences for Health in the aforementioned capacity at the link below.