Administrator Jobs – 32° East / Ugandan Arts Trust
Job Title: Administrator
Organisation: 32° East | Ugandan Arts Trust
Duty Station: Kampala, Uganda
Reports to: Director
Supporting: All Staff and Volunteers
Contract: 2 Years
About US:
Founded in 2011, 32° East is a centre for the creation and exploration of contemporary Ugandan art. Based in the capital, Kampala, we provide the artistic community with studio space, workshops, residencies and artist-led outreach projects. Through supporting education, innovation and professionalism we aim to nurture, develop and raise the profile of Ugandan visual art to a national and international level. 32° East | Ugandan Arts Trust is a registered company limited by guarantee in Uganda. 32° East is a member of Arts Collaboratory, the Triangle Network and the Prince Claus Fund Network Partners.
Job Summary: The Administrator is responsible for managing 32° East’s daily operations, including overseeing the budget and logistics of our 32° East’s programmes and projects. This role is key to ensuring that 32° East meets the expectations of provides comprehensive support to 32° East’s staff and artists day-to-day operations and will assist the Director.
This job description is a guide to the nature of the work required of the 32° East Administrator. It is not wholly comprehensive or restrictive and does not form part of the contract of employment.
Key Duties and Responsibilities:
General
- Serve as first point of contact for all members and visitors to 32° East
- Manage and increase the effectiveness and efficiency of library and finances through improvements to each function as well as coordination and communication between support and business functions;
- Development of individual programme budgets in consultation with the team;
- Regular meetings with Executive Director around monthly budgets;
- Coordinate members’ cooperative workshops;
Financial Management
- Manage day to day processing of petty cash;
- Liaise with the bookkeeper to reconcile monthly activity, and fulfill all URA requirements;
- Assist Director in monitoring cash flow;
- Manage grantor contracts and reimbursement requests;
Organizational Effectiveness
- Oversee the maintenance and repair of equipment;
- Maintain and update 32° East’s filing system;
- Oversee overall upkeep of the office and grounds;
- Handle all logistics for artists in residence and international guests, including transport and accommodation;
- Take staff meeting minutes and manage meeting archives;
- Ensure library equipment is in working order; and supporters;
- Maintain library’s digital archive and ensure its accessibility;
- Manage stock of office supplies and resources and handle purchasing;
- Maintain and update an effective database for 32° East’s members, partners
Qualifications, Skills and Experience:
- The ideal applicant must hold a Bachelor’s Degree in Business Administration, Accounting or related field
- Three years of work experience in administrative role
- Excellent attention to detail
- Highly organized, with a knack for improving processes
- Personable, with experience of working in collaboration with peers and institutions
- Excellent communications skills, both written and verbal
- Proactive, a natural at following up
- Must be eligible to work in Uganda
- Experience of working in a small-scale arts organization
- Demonstrable knowledge of the Ugandan, East African and International art scene.
Terms and conditions
32° East offers a competitive compensation package, a 2-year contract with potential for performance-based contract renewal, a dynamic work environment, and opportunities for professional growth.
24 months fixed term contract, starting March 2021
Hours of work: 09:00am – 5pm with one-hour lunch break
The hours worked may require evenings and weekends
The period of notice is two months in writing
Probation period: 6 months
How to Apply:
Send your CV and Cover Letter to info@ugandanartstrust.org and include “Administrator” in the email subject
Deadline: 19th February 2021
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