Office Administrator Job Vacancies – PELUM

Office Administrator Job Vacancies – PELUM

Job Title: Office Administrator

Organisation: Participatory Ecological Land Use Management (PELUM) Association

Duty Station:  Kampala, Uganda

Reports To: Finance and Administration Manager PELUM Association

 

About US:

Since 1995, PELUM Uganda has been working to improve the livelihoods of small-scale farmers and the sustainability of rural communities, by fostering ecological land use management. We: Share skills and knowledge about good practices and techniques, Undertake research and demonstration projects and advocate for policies that better support small-scale farmers.

PELUM Uganda is part of a 12-country-strong association of civil society organisations in eastern, central and southern Africa.

 

Key Duties and Responsibilities: 

 Leadership

• Support achievement of organizational goals and objectives.
• Provides leadership to all administrative support staff.
• Support realization of a healthy relationships with key stakeholders.

Administration

• Assists in planning and arranging events, handles Petty cash expenses and billing cycles, Manages reception area and handle visitors. Answers phone calls and transfers them as necessary.
• Coordinate office activities and operations to secure efficiency and compliance to Organization policies
• Supervise administrative staff and assign responsibilities to ensure performance
• Manage agenda/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Assist colleagues whenever necessary

Qualifications, Skills and Experience:

• The ideal applicant must hold a BSc/BA in office administration or other relevant field is preferred or Diploma in communication and three years’ experience in office administration
• Good command of written and spoken English highly preferred.
• Excellent knowledge of MS Office and office management software (ERP etc.)
• Proven experience as an office administrator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles is a plus
• At least three years’ experience in office administration of a medium size NGO, Private Sector, including Donor funded projects.
• Must be matured, above 25 years of age.
• Qualifications in secretarial studies will be an advantage
• Basic accounting / Financial management Knowledge and previous experience working in areas of communication is an added advantage
• Excellent team working skills.
• Versatility, and the ability to multi-task.
• Proven written and oral communication skills, Filing / paper management, bookkeeping, typing, equipment handling, customer service skills, research and documentation skills,  Self-motivation.
• Exceptional motivator, with ability to foster relations among colleagues with ease.
• Excellent administration, financial, management and communication skills.
• Exceptional negations and interpersonal skills.
• Excellent analytical skills and creative thinking.
• Innovative and committed to results.
• Flexibility, open management style and ability to make decisions under time pressure
• Ability to fit in a multi-cultural working environment

 

How to Apply:

All candidates kindly send your CV and motivation letter to: The Secretary General PELUM Association RS. Hannington Owegi Email: (hoowegi@gmail.com ) and cc. Finance and Administration Manager –FAM Smart Libalio Email: libalios@yahoo.com   and Christine Kabagenyi Email: christinekabagenyi@pelumuganda.org

 

Deadline: 13^th August 2021

 

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