Admin Jobs – Executive Assistant to the Chief Executive Officer – Uganda Institute of Banking & Financial Services
Job Title: Executive Assistant to the Chief Executive Officer (CEO)
Organisation: Uganda Institute of Banking & Financial Services
Duty Station: Kampala, Uganda
Reports to: The CEO
About us:
Uganda Institute of Banking & Financial Services is Leading training institution in professional bankers qualifications, data analysis, data mining and business intelligence, computerized accounting and custom IT courses.
Job Summary: The Executive Assistant to the CEO shall provide administrative and analytical support to the office of the CEO. He/ she shall be agile and possess strong organisational, information management and analytical skills.
Key Duties and Responsibilities:
- Providing administrative support to the CEO :
- Responsibility for administrative support to the CEO including attending to incoming calls and visitors, receiving official mail (physical or electronic), planning and scheduling meetings and appointments, drafting and dispatching correspondences, managing travel arrangements.
- Organizing and maintaining files and records :
- Responsibility for maintaining a data base of key records and files (both physical and electronic) and ensuring their safe custody.
- Providing analytical support to the CEO :
- This shall include analyzing memos and other correspondences, providing briefs and/or reports to the CEO, preparing write ups/presentations, undertaking visits/engagements with stakeholders and following up on key deliverables.
- Support the preparation and conduct of meetings and events
- Providing support in the preparation and conduct of meetings and events including preparation of documentation for meetings and events (for both internal and external stakeholders), recording minutes, coordinating logistical and administrative details (such as event budgets, schedules and attendance), coordinating post meeting/event follow ups to ensure implementation of deliverables.
- Support to the administration and human resource function
- Providing support to Management in the conduct of the administration functions including procurement & supplies and people/human resource issues.
- Perform any other duties assigned by the CEO and/or Management from time to time
Qualifications, Skills and Experience:
- The ideal applicant must hold a Degree in secretarial / office management or business related field. Membership to a professional body (e.g. ACSA) will be an added advantage
- At least Five years relevant working experience in a reputable organisation with demonstrated track record of administrative and analytical competencies.
- Good organisational and office management skills.
- Information management / digital skills: ability to utilize information technology to enhance efficiency.
- Analytical skills: ability to analyse documents and information with a view to providing effective support to the decision making process.
How to apply:
All interested and qualified candidates Submit applications, along with copies of academic transcripts, CV and contact (telephone and email) of three referees
The Chief Executive Officer, Uganda Institute of Banking & Financial Services online at the link below
Ladies are especially encouraged to apply.
Deadline: Friday 3rd January 2020 at 5.00p.m.