Administration Jobs – Executive Assistant – Old Kampala Hospital (Sawa HealthCare Group)
Job Title: Executive Assistant
Organisation: Old Kampala Hospital (Sawa HealthCare Group)
Duty Station: Kampala, Uganda
About US:
Sawa HealthCare Group exists to provide affordable, accessible and quality healthcare services in the communities we serve and to do so in a sustainable manner with the highest level of integrity. Fundamental to our mission is our core values: teamwork, quality of care, integrity, empathy and sustainability.
Job Summary: The Executive Assistant will perform secretarial and administrative duties for director-level executives. Perform duties of a highly confidential nature. Apply intuitive judgment, knowledge, and ability to relieve the directors of administrative details, including supplying requested information, scheduling appointments, preparing special reports, and obtaining information from sources within or outside of the company. Leverage technical and business vocabulary and detailed knowledge of company operations, organizational procedures, and personnel. Make independent decisions regarding the planning, organizing, and scheduling of work within established guidelines.
Key Duties and Responsibilities:
- Provides advanced (senior-level) day-to-day administrative duties as required by daily operations in an office of a senior executive.
- Supports Senior Executives and Executive Director on a day-to-day basis.
- Requires use of initiative and independent judgment.
- Accepts ownership for accomplishing new and different request.
- Takes initiative to explore opportunities to add value to the existing processes.
- Services provided covers three functional areas of support; Executive Management Administration, Executive Reception, and Executive Scheduling.
- Must have superior phone and face-to-face protocol capabilities.
- Ability to use courtesy and tact in performing public contact and communication duties that may be sensitive in nature.
- May function as the direct interface with the task monitor for day to day activities, directives and tasks.
- Performs a variety of administrative functions.
- Schedules appointments, and coordinate a variety of appointments, meetings and/or conferences.
- Requires the ability to supervise or coordinate the work of other staff.
- Composes memos, transcribes notes, and researches and creates presentations.
- Generates reports.
- Handles multiple projects, and prepares and monitors invoices and expense reports.
- May assist with compiling and developing the annual budget.
- Familiar with a variety of the medical and financial concepts, practices, and procedures.
- Relies on experience and judgment to plan and accomplish goals.
- Performs a variety of complicated tasks.
- May direct and lead the work of others.
- A wide degree of creativity and latitude is expected.
- Reports to the Executive Director.
- Provide assistance answering and routing phone calls, taking messages, and greeting and directing visitors to the appropriate staff.
- Other duties as assigned.
Qualifications, Skills and Experience:
- The Executive Assistant must hold a Bachelor’s degree
- Three years of related work experience
How to Apply:
All candidates who are suitably qualified are advised to send their application and curriculum vitae to hr@sawahealthcare.org
Deadline: 11th July 2018
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