Customer Service Executive Imports Job Opportunities – Fracht Uganda
Job Title: Customer Service Executive Imports
Organisation: Fracht Uganda
Duty Station: Kampala, Uganda
Reports to: Head Customer Service
About US:
Fracht Uganda is a Swiss International Freight Forwarder that has been in existence since 1955; with its headquarters located in Basel, Switzerland. As a reputable Freight Forwarder, FRACHT has a worldwide network that stretches across all continents. We are in 115 countries worldwide; of which 16 of these are in Africa.
Job Summary: The Customer Service Executive Imports will be tasked with using your skills and experience to ensure that FRACHT delivers the best and highest possible standards of service to its customers. To ensure maximum customer satisfaction.
Key Duties and Responsibilities:
Co-ordinating with Internal and external stakeholders
- Receives information, documents and instructions from clients
- Initiates file openings and document dispatches
- Handles inquiries and preparation of quotations to existing clients
- Verifies confirmed business in relation to the approved quotation
- Checks documents for correctness and completeness
- Co-ordinates all activities with both internal and external stakeholders (Operations and Finance depts, affiliated offices or agents, branch offices, transporters and others)
- Monitors the progress of all ongoing transactions daily
- Prepares and dispatches invoices to Clients
Monitoring and follow up
- Proactively assess information and documentation required, immediately upon receipt of order or documents for smooth clearance and delivery.
- Follow up for the required or missing information and documentation with the relevant parties
- Periodically coordinate with the Finance department and Clients for payments of due invoices.
- Proactively Inform the clients about due invoices for payment prior to release of incoming shipments, allowing the client to make preparations to pay prior to arrival
Providing Customer care Services
- Keeps the client informed of the progress of current consignments
- Suggests improvements in work procedures
- Prepares daily, monthly and annual cargo status and review reports
- Provides alternative solutions to challenges that Customers may face while importing or exporting their goods.
- Attend business meetings when requested by Clients
Client Visits
- Prepares and Submits Client Visit schedules to the head of Customer service
- Following the approved Client visit schedule meet the clients
- Prepare and submit Client Visit reports to management
Reporting
- Reports accidents and any other irregularity with potential financial implication to management immediately once made aware of the incident
- Issues client complaint forms on each complaint and avails them to the head of section for further processing and closing.
Recording
- Opens and updates files daily
- Ensures that proof of delivery is available on all transport files prior to closure of the file
- Ensures timely updates are done in the electronic cargo tracking system for all shipments handled
Responsibility for assigned adhoc duties
- Performs any other duties that may from time to time be assigned by the immediate supervisor
Qualifications, Skills and Experience:
- The applicant must hold a bachelor’s degree in business / Economics
- A Certificate in Clearing and Forwarding
- A Certificate in Customer Care
- At least three years of working experience in a reputable private firm- preferably a Freight Forwarding Firm
- Effective communication skills
- Good computer skills and knowledge
- Ability to effectively work with a team
- Problem solving skills needed to be able to quickly resolve customer complaints and other issues that may arise from time to time
- Possession of interpersonal skills to be able to relate cordially with different classes of people
- Ability to handle stress well
- Ability to listen and pay attention to details
- Possess a pleasant and clear speaking voice, coupled with a fluency in English
- He/she must be highly motivated
- He/she should be open minded and enthusiastic towards excellence
- Possess a fair knowledge on how to use the computer system and its basic application
- Ability to be thorough and extremely analytical
- Possess flexibility and ability to effectively perform multiple functions at a time
- Ability to work under pressure and still meet up with deadlines without making errors
- Possess excellent telephone etiquette
How to Apply:
All suitably qualified and interested candidates should submit their application letter, CVs and copies of academic documents merged in one PDF document to recruitment@ug.fracht.com
Applications will be received on a rolling basis
Deadline: 25th January 2023 by 5:00pm