Earn 48m as Finance and Administration Coordinator at Restless Development
Job Title: Finance and Administration Coordinator
Organization: Restless Development
Duty Station: Uganda
Reports to: Programme Manager-Moroto
Salary: UGX 48,249,519 /=
About US:
Restless Development (Uganda) is an International NGO established to address the challenges faced by young people in Uganda by placing young people at the forefront of change and development. Our vision is for all Ugandan youth to live healthy and productive lives, fully supported by those around them. Our programming focuses on three core areas: youth sexual and reproductive health and rights, youth civic participation and youth employment and livelihoods.
Job Summary: The Finance and Administration Coordinator will work with the Programme Manager-Moroto to ensure effective Financial management of the Programme in Moroto, but will report to Senior Finance and administration coordinator based in Kampala, This person will play a key role in maintaining an accurate accounting records for the field office; assist the Programme team in budgeting and management of donor budgets. S/he will also support the Administration and Logistics management at the field office and lead training of staff, volunteers and partners in financial management.
Key Duties and Responsibilities:
Maintain accounting records in accordance with financial procedures: 50%
- Ensure all cash and bank transactions are recorded on time and accurately
- Ensure all financial transactions have the relevant authorisation and are made in accordance with Restless Development financial procedures
- Ensure value for money is achieved in all transactions
- Administer cash advances (floats) as required and maintain relevant accounting records for such advances
- Maintain the bank account and cash safe to ensure funds are available for all authorized transactions
- Undertake regular cash and bank reconciliations
- Ensure all financial records are filed according to financial policies
- Maintain computerized system (FF) for the management of expenditures
- Ensure that all payments to suppliers and/or projects are in accordance with relevant procedures and approved work plans/budgets.
- Prepare and manage fortnightly payment run and administer petty cash and reimbursement of staff expenses, where appropriate.
- Prepare bank and cash reconciliations, as well as debtors and creditors statements reconciliations.
- Ensure that cheque books and invoices are well accounted for and are kept in a safe and secure custody
- Ensure invoices are posted correctly and on time into Pastel
- Build relationships with suppliers request and reconcile supplier statements.
- Ensure staff floats and volunteers expense claims are submitted on time
- Ensure claims are correctly coded, with the appropriate supporting documentation and input into Pastel
- Support the Programme Manager in the annual budget setting process
- Provide assistance during the quarterly reforecast
Maintain office administration and Logistics systems 25%
- Maintain and constantly update fixed asset register as well as track usage time to time
- Facilitate and assist to carry out regular supplier reviews in line with policy
- Ensure proper maintenance of office assets, equipment and vehicles
- Ensure staff timesheets are completed and duly filed
- Facilitate data backup and ensure office communication systems are working well at all times
- Provide all necessary logistical assistance for internal and external audits and other field visits as may be required
Management of staff 10%
- Ensure staff have clear performance objectives and monthly work plans
- Continually support and supervise outputs of staff through line management and performance reviews
- Build capacity of staff in finance as required, including training staff, volunteers and partners
Provide support to Programmes 10%
- Support Programme team to implement the financial systems in area of work
- Lead in young researcher finance training as may be required from time to time
- Induct all field office new staff
- Participate in field monitoring visits as may be required from time to time support to Internal audit and implement all issues raised
Other 5%
- Other duties as required. Occasionally working on weekends and holidays for which time off in lieu can be taken
Qualifications, Skills and Experience:
- The applicant for the Restless Development Finance and Administration Coordinator job opportunity must hold a University degree and part qualified accountant with ACCA/CPA/CIMA or some other recognized professional body
- At least four years of work experience in financial management and administration, including managing staff
- Experience in developing budget and reports for donors
- Strong IT skills, including Excel
- Good written and verbal communication skills
- Experience in training delivery and provision of capacity building support for non-finance staff
- Experience using Finance Force accounting software or any other related software
- Preferable
- Experience working in a youth organization
- Experience in strategic planning and budget setting
- Experience managing EC,USAID,DGF,DFID etc. donor requirements
- The individual must be results oriented, highly self-motivated, have demonstrated analytical skills and be comfortable with a rapidly changing environment.
- The successful individual will also be able to establish strong working relationships with staff in Uganda and internationally.
- The successful candidate will be personally committed to Restless Development Uganda’s mission and values.
How to Apply:
All suitably qualified and interested candidates who wish to join Restless Development in the aforementioned capacity should fill in this form, download here, and send it to ugandajobs@restlessdevelopment.org. Please note that we DO NOT accept CVs, resumes and cover letters.
Deadline: 30th April 2018
: List of Current Job Vacancies / Opportunities in Uganda