Entry Level URA Officer Procurement Contracts Jobs – Uganda Revenue Authority
Job Title: Officer Procurement Contracts
Organisation: Uganda Revenue Authority (URA)
Duty Station: Kampala, Uganda
About URA:
The Uganda Revenue Authority (URA) was established by the Uganda Revenue Authority Statute of 1991 and set up in September of the same year as a central body for assessment and collection of specified revenue, to administer and enforce the laws relating to such revenue and to provide for related matters. This statute incorporated all the laws that were in force then regarding tax collection. The new organization (URA) amalgamated the three tax administration departments that were responsible for all the taxes collected by the Central Government of Uganda.
Job Summary: The Officer Procurement Contracts will mainly process all procurement contracts assigned in order to facilitate business continuity and safeguard the interests of URA in its contractual relationships.
Key Duties and Responsibilities:
Keenly monitor contract administration to ensure effective service delivery and compliance with PPDA act and terms and conditions of service providers.
- Prepare and maintain a database for periodic reporting of the performance of contracts.
- Coordinate meetings between the contract managers and service providers to address any issues that arise during contract implementation.
- Review and update existing contracts to ensure that they stay up to date with legislative changes and coordinate with the legal department as needed.
- Analyze incoming requisitions for completion and inclusion of all necessary back-up documentation before processing.
- Compile records of the procurement process and contract performance review reports to extract the procurement file.
- Utilize excel spreadsheets, access database and computer listings to identify, update and track status of contracts, closeouts and non-compliant contractors.
- Develop periodic contract performance review reports and submit to the Supervisor for onward management.
- Prepare internal procurement transactions associated with services contracts for the maintenance of accurate information in the Oracle database.
Prepare and submit appropriate solicitation documents
- Draft and submit an agenda and compile submissions to be presented to Contracts Committee members.
- Draft appropriate terms and conditions of the proposed contracts in consultation with the end-users or technical specialists.
- Coordinate the contract amendment process, ensuring that amendments are in compliance with solicitations, contract statement of work or specifications.
- Provide clarification on approved submissions to the Contracts Committee where need arises to inform to inform their decision.
- Determine appropriate solicitation documents and applicable evaluation methodology and criteria to Contracts Committee consideration.
- Compile various appropriate procurement building and supporting documents for Contracts Committee approval.
- Prepare reports, minutes and assist in the compilation of data for the annual report.
- Assist with processing simple contracts, and related organizational tasks.
Coordinate contract processing procedure to ensure compliance with the reward decision of Contracts Committee and terms and conditions therein.
- Review and draft contracts to ensure that the main documentation is part of the contract.
- Identify issues raised by the suppliers over the draft contract to ensure mutual understanding between all the parties to the contract.
- Compile all the documents containing all the applicable approvals and submit to supervisor for contract processing.
- Prepare local purchase orders for approved procurement decisions within the threshold.
- Prepare and issue out all letters on intents, other contract forming instruments and ensure that the concerns of both parties of the contract are captured in incorporated in the final contract.
- Prepare bid openings and analysis to involve preparation of abstracts of offers, compile data contained in the bids for consideration for award of contracts.
Qualifications, Skills and Experience:
- The applicants for the Uganda Revenue Authority (URA) Officer Procurement Contracts job opportunities should hold a Bachelor’s Degree in either; Procurement and Supplies/Logistics Management, Commerce, Finance, Accounting or Business Administration.
- Training in Contract Management, Records Management and Business law is desirable
- Two years of practical experience in handling Procurements and Contracts in a large organization.
- Extensive knowledge of the PPDA Act, Procurement law and procedures, Procurement guidelines and Government Procurement Portal (GPP).
- The incumbent must possess an impeccable record of integrity
- S/he must have a strong ability to work as part of and build effective work teams
- S/he must have high level of analytical, problem-solving and negotiation skills
- The incumbent must have good communication skills
- S/he must be flexible, assertive with good reporting skills
- The incumbent must be self-driven and result oriented
- S/he must have basic knowledge of computer applications especially spreadsheets and databases (knowledge of the Sun System, MS Office required)
How to Apply:
All suitably qualified and interested candidates who wish to join URA should apply online at the link below.
Deadline: 16th July 2019 at 11:59pm
: List of Current Job Vacancies / Opportunities in Uganda