Finance & Admin Officer US NGO Jobs – Food for the Hungry (FH )
Job Title: Finance & Admin Officer
Organization: Food for the Hungry (FH )
Duty Station: Uganda
About US:
Food for the Hungry (FH/U) is a Christian international relief and development organization that has been working in Uganda since 1989. FH is currently operating programs in 26 countries including Canada, Switzerland, Sweden, United States of America and Japan. FH’s primary goal is to respond to human suffering and graduate communities from extreme poverty. In Uganda, FH is operational in the communities of Adjumani, Kitgum, Lamwo, Kole, Kween, Mbale, Namutumba and Amudat Districts implementing programs in four main sectors of Education; Food Security and Livelihoods; Health/Nutrition and Disaster Risk Reduction; with the Head office located in Kampala.
Job Summary: The Finance & Admin Officer will be responsible for the day-to-day running of the Field finance operations including preparing periodic financial reports, reconcile accounting information, review major payments and invoices for consistence with organizational procedures and established accounting formats and import all journal templates into the Sun System. He/she will handle monthly bank reconciliations and transactions; and monitor transactions to ensure proper cash management for all the field offices in line with the planned program activities in compliance with FH policy and Procedures. Additionally, this position directly and indirectly manages the Cashier/Stores, Guards, Office Attendants at Cluster/Field level.
Key Duties and Responsibilities:
- Produce monthly financial reports to Kampala office and donor reports according to donor requirements , ensuring accuracy and compliance;33
- Working as a liaison between the bank and the organization, collect monthly bank statements and prepare bank reconciliation to reconcile with book and G/L accounts balances;
- Prepare the project cash flow forecast with programs feedback and reconcile with the original budget before sending to Kampala finance.
- Ensure compliance with donor regulations, FH finance policies and local government rules and regulations;
- Ensure the accuracy and correctness of all transactions against each grant; ensuring all expenditures are posted under the right account codes
- Ensure budget holders understand the requirements of grant and grant auditors requirements, have prepared all necessary paperwork to the audit;
- In coordination with Kampala finance, organize in house training and/or orientation session on finance to projects staff;
Administration
- Support the Administration of the cluster by:
- Supervising the administrative staff as may be required
- Giving support to the Logistic Officers to ensure the right procurement processes are followed and participate in the bid evaluation process for purchases within the cluster threshold
- Ensuring timely payment of all outstanding utility bills and rent
- Support the Program Area Manager in enforcing Organization policies
Qualifications, Skills and Experience:
- The applicant must hold a bachelor’s degree/equivalent in Finance and accounting or related discipline from a recognized university or institution.
- Having completed ACCA/CPA level II is added advantage / pursuing professional qualifications
- Three years of extensive experience in financial management and co-ordination preferably within an international NGO environment
- Having an auditing background is an added advantage.
How to Apply:
All suitably qualified candidates are encouraged to apply by submitting only electronic copies of not more than 2MB of an application letter, a detailed CV, contact telephone numbers, copies of relevant testimonials/certificates, names/contact details of three referees, addressed to:
The Human Resources Manager, Food for the Hungry Uganda
Email to: recruitment-fhuganda@fh.org
Deadline: 10th December 2019