Finance and Administration Manager Job Placement – Q-Sourcing Limited
Job Title: Finance and Administration Manager
Organisation: Q-Sourcing Limited
Duty Station: Kampala, Uganda
About US:
Q-Sourcing Limited is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Rwanda, Tanzania and South Sudan. They are recruiting for a valuable client based in Kampala.
Key Duties and Responsibilities:
Finance Management
- Produce and submit weekly/monthly management accounts to Managing Director and other necessary information;
- In conjunction with the Head of production, marketing and sales responsible for the preparation and review of the monthly anticipated results of the organisation
- Ensure effective management of budgets;
- Preparation of the year-end financial statements, arranging and ensuring the timely completion of the year-end audit (accounting year end – 31 December);
- Monitor and ensure administrative spending are in line with agreed budgets
- Ensuring effective cash management, including control of cash flows, including preparation cash request
- Provide advice on all financial and administration matters to senior management team;
- Develop and oversee the implementation of office procedures and policies on financial and administration matters to ensure adherence to such by every staff member;
- Check and approve payment documents, with reference to authority levels stated in the operation manual, after checking completeness and accuracy; and,
- Ensure the implementation of audit recommendations.
Operational Management
- Provide leadership to the Finance & Administration Department;
- Ensure that procedures are adhered to by all staff
- Ensure that appropriate management, administration, personnel, logistic, finance, and communication systems are in place.
Human Resource Management
- Oversee the administration of human resources including annual appraisals of direct reports in line with Human Resource procedures;
- Preparation of payroll on monthly basis to ensure that all relevant personnel information (movement, death etc.) is up to date and local compliance with statutory and other legal requirements;
- Maintain good team communication, engender good team dynamics and take remedial action when problems occur in collaboration with Managing Director
- Ensure procedural compliance for recruitment and contracting of staff; ensuring that all employees are presented with a letter of appointment and staff record are intact and updated as changes are affected;
- Line manage all finance and administration staff, ensuring JDs are in place and performance management procedures are followed;
Safety and Security
- Ensure all safety or security incidents (fires, vehicle accidents, theft, etc.) are appropriately recorded and reported by staff
- Security arrangements for property are in place
Logistics/ Procurement / Assets Management
- Responsible for the review and maintenance of the fixed asset register on salesforce, prepare quarterly updates of the fixed asset register
- Ensure appropriate insurance for staff and property are in place;
- Ensure vehicle management policies are understood and followed by all staff. Includes monthly reports on car usage
- Responsible for ensuring the efficient use and management of transport resources;
- Provide leadership and supervise the procurement function and control and management of stock
Qualifications, Skills and Experience:
- The ideal candidate must hold a BA Degree in Accounting/ Finance or related fields from recognized university.
- Five years of practical experience of which at least 3 years is at a senior management level, preferably in a medium to large manufacturing organization.
- Internationally recognized Accounting Qualification (CA, ACCA, CIMA, CPA)
- Strong technical abilities and up to date knowledge of Generally Accepted Accounting Principles
- Experience in the preparation and review of management accounts and the ability to critically analyse a trial balance
- Experience in the preparation of year-end financial statements and managing annual external audits
- Previous experience of managing, training and supporting staff
How to Apply:
All candidates who meet the criteria outlined as above are encouraged to send a comprehensive CV by e-mail to cv@qsourcing.com. Please kindly mark your application as “Application Finance and Administration Manager” in the subject line of your email.
NB: Q-Sourcing Servtec is an equal opportunity employer. Any solicitation will lead to disqualification.
Deadline: 27th March 2019 by 5:00pm
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