Finance and Administrative Assistant NGO Jobs – International Committee of the Red Cross (ICRC)
Job Title: Finance and Administrative Assistant
Organisation: International Committee of the Red Cross (ICRC)
Duty Station: Uganda
Reports to: Head of Sub Delegation
About US:
The International Committee of the Red Cross (ICRC) is a neutral and independent international humanitarian organisation, which assists and protects victims of armed conflicts and other situations of violence.
Key Duties and Responsibilities:
Financial Management
- Ensures the implementation of the ICRC Uganda Financial Rules.
- Explains financial procedures to staff members and implements them according to the guidelines.
- Ensures a daily funds report from the accounting system to the Head of Sub Delegation.
- Participates in the closure of the monthly accounting and ensures approvals by Head of Sub Delegation.
Cash and Bank handling
- Handles all cash and bank transactions in relation with the office. Ensures that the office has enough funds to run the operations at any time.
- Handles bank reconciliations and funds request from Yumbe office
- Analyses certain expenses, ensures follow up and proposes corrective measures and explains any discrepancies or specific administrative financial issues to the Head of Sub Delegation.
- Handles minor purchases.
Human resources
- Ensures respect of employment conditions and rules at all times and shares information with all staff.
- Ensures respect of employment conditions for daily/temporary workers at all times.
- Supervises the support staff for the office and residences.
Premises management
- Ensures that the office and the residences have the necessary electricity and water.
- Ensures maintenance of premises and the replenishment of equipment when needed.
- Supervises renovation/ maintenance works and service providers
- Supervises the performance of the security companies.
- Carries inventories for equipment and furniture regularly.
Travel and accommodation
- Organises accommodation for new comers and visitors
- Handles the reception of visitors
- Organises the necessary facilitation to support planned field and events.
Others
- ICT relay in the field, updating the ICT department in Kampala on the functionality of ICT infrastructure.
Qualifications, Skills and Experience:
- The ideal applicant must hold a University degree in Business Administration, Finance, Accounting, and Commerce.
- At least three years work experience in a similar field
- Proficiency in written and spoken English and local language of area
- Very good computer skills
- Good planning and organisation skills
- Discrete and reliable person, trustful and rigorous
- Good interpersonal skills
- Available for immediate deployment
How to Apply:
All interested and qualified candidates please send your CV and cover letter with 3 work related referees to the address and e-mail below. Applications may not exceed 2MBs.
Email: application@ppg.co.ug
While we thank all applicants for their interest, only those selected for interviews will be contacted. Any form of lobbying will lead to automatic disqualification.
Deadline: 13th January 2020
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