Finance Manager NGO Job Opportunities – RTI International (RTI)
Organization: RTI International (RTI)
Duty Station: Kampala, Uganda
Reports to: Chief of Party
About US:
RTI International is a nonprofit organization headquartered in the Research Triangle Park in North Carolina. RTI provides research and technical services. It was founded in 1958 with $500,000 in funding from local businesses and the three North Carolina universities that form the Research Triangle
About the project:
USAID’s Act to End Neglected Tropical Diseases | East is a five-year program led by RTI International (RTI). The program supports national governments to reach NTD control and elimination goals through proven, cost-effective public health interventions and also provides critical support to countries in their journey to self-reliance, helping them to create sustainable programming for NTD control within robust and resilient health systems.
Job Summary: Under the supervision of the Chief of Party (COP), the Finance Manager will be responsible for overall accounting and financial management of the Act to End NTDS | East project in Uganda. The Finance Manager will work closely with the COP, technical staff, and RTI regional and home office staff to ensure project resources are effectively and efficiently used in order to achieve project objectives and results.
The position supervises the Finance Assistant and Grants Specialist and ensures financial and operational information is provided to project leadership, technical staff, regional and home office staff for timely decision making. The Finance Manager must ensure that project implementation is done in an environment of strong controls and that the project complies with RTI and USAID rules and regulations. S/He will ensure appropriate systems and procedures (cash management, vendor payments, budgeting and forecasting, procurement, property management, grants management and other related financial and operational tasks) are in place to ensure that the project operates efficiently, using resources effectively and within the budget of the project..
Key Duties and Responsibilities:
Accounting and Treasury
- Ensure compliance with RTI finance, accounting and procurement policies and procedures as well as local laws (i.e. taxes, customs, registration, minimize unbillable expenses);
- Ensure timely submission of monthly accounting reports (preliminary & final extracts) including trial balances, balance sheets, P&L statements to project leadership and RTI Home Office, and review balance sheet reconciliations.
- Oversee mobile money and bank disbursements to vendors, staff, MoH staff and training event participants.
- Review, approve and pay out cash disbursements to vendors and grantees in a timely manner and ensure that all expenses are allowable, allocable and documented per RTI/USAID policy and have adequate support documentation.
- Responsible for management of financial documents and maintaining a proper filing system that ensures documents can be retrieved with ease.
- Manage and oversee project’s internal and external financial audits, follow up on implementation of audit and compliance review recommendations.
- Manage and monitor performance of office petty cash system, supervise the management of cash available amount in safe, check balances, and ensure financial security instructions are followed.
- Facilitate monthly payroll and remit required withholdings and other benefit management.
- Assess monthly cash flow needs for the project and communicate cash requests to Home Office according to planned activities.
- Oversee the management of bank accounts: follow transfers, check balances, check authorized expenses and online transactions, advise COP on changes in bank account signatories.
- Ensure bank reconciliations of all accounts are performed monthly and compliance issues addressed in a timely fashion and advise project leadership accordingly
- Track value added taxes (VAT), compile submissions to Uganda Revenue Authority and US government through the local US mission, monitor activity and update protocols;
- Ensure adherence to RTI’s standard operating procedures for the procurement of commodities as described in the Uganda Field Office Operations manual and RTI’s Global Operations website;
- Ensure that proofs of purchase are valid (contracts, orders, bills, invoices, delivery receipts, etc.).
- Issue advances and ensure staff comply with RTI’s advance liquidation policies.
- Perform other duties as assigned.
Budget Management
- Utilize/review monthly financial and operational monitoring tools (forecast, procurement tracker, activity tracker, etc.).
- Review and provide financial inputs for monthly forecast updates.
- Analyse gaps between planned budgets and actual expenses and report to COP, Home Office staff and activity leads.
- Identify project financial risks and consult with the COP for rectifying these and, where necessary, seek regional finance controller support and/or home office support.
- Provide financial guidance to the Grants Specialist as s/he reviews financial and operational practices of grantees (review of budget, monthly financial reports and the accompanying documentation including receipts, timesheets, etc.).
- Support the Grants Specialist in capacity building activities of sub-grantees (finance trainings, review terms of grants, etc.), including site visits.
Team Leadership
- Ensure all staff adhere to financial and operational policies outlined in the Field Operations Handbook, train project staff as necessary on RTI/USAID financial and operational policies and procedures (advances, expense reports, travel policy, allowable versus unallowable costs, etc.)
- Update the TORs of the finance department in collaboration with the COP and Human Resources Manager as needed;
- Oversee the daily operations of the finance department and undertake appraisals of directly supervised colleagues;
- Ensure capacity building for finance team members in order to increase the level of technical ability and skills within the department to deliver financial and operational outputs;
- Improve information flows within the department and with other departments within the Act East Uganda project.
- Engage with Finance Managers from other RTI/Uganda projects to coordinate tasks, share best practices and lessons learned, and collaborate on process improvements.
Qualifications, Skills and Experience:
- The ideal candidate must hold a Master’s degree and 9 years of experience or Bachelor’s Degree and 12 years of experience in Business Administration/Financial Management or equivalent combination of education and experience.
- Must have completed at least level II of CPA, ACCA.
- Experience working as a finance manager, or project manager with strong finance oversight required
- Advanced knowledge and prior experience using QuickBooks;
- Experience working with USAID or other donor-funded projects preferred;
- Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members;
- Excellent financial and analytical skills;
- Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts;
- Ability to build effective relationships with all clients, peers, and stakeholders;
- Ability to work hands-on, independently, and within team;
- Demonstrated success managing and leading technical and administrative teams;
- Strong oral and written communication skills and ability to coordinate activities with officials from host country government, US Government, NGOs, and other agencies;
- Strong computer skills: Microsoft Office applications;
- Experience in general business administration and financial management;
- Willingness to travel frequently to program districts.
- Strong strategic thinking and planning ability
- Proven conflict management skills
- Flexibility to work outside of normal hours sometimes
- Dependability, reliability and high integrity
How to Apply:
If you would like to take up this dynamic position, please send an updated CV including three work related referees together with a cover letter (as one document ONLY) to the Human Resources & Administration Manager by email to HR@ug-ntd.rti.org). Emails should not exceed 2MB. Applicants must include the “Finance Manager” as the subject line of their email. Only short-listed candidates will be contacted.
Equal Employment Opportunity
RTI is committed to the principles of workplace diversity. Qualified women and disabled people are encouraged to apply. We do appreciate your interest in working with us. However, due to a large number of applicants only short-listed candidates shall be contacted for interviews through e-mail within two weeks of the deadline
Deadline: Friday, 24th January 2020