Finance Manager Non-profit Careers – Johns Hopkins Center for Communication Programs (CCP)
Organization: Johns Hopkins Center for Communication Programs (CCP)
Duty Station: Kampala, Uganda
Reports to: Finance and Administration Director
About US:
We are hiring! Johns Hopkins Center for Communication Programs (CCP) is currently recruiting for a Finance Manager for an upcoming five year USAID-funded Social and Behavior Change (SBC) project in Uganda.
At CCP, we believe in the power of communication to save lives, by empowering people to adopt healthy behaviors for themselves, their families and their communities.
Good health is critical not only to an individual’s well-being, but also to community and national development, impacting educational and economic success. With projects in more than 40 countries across Africa, Asia and Latin America along with work in our hometown of Baltimore, CCP’s portfolio spans the globe.
Job Summary: The Finance Manager will oversee all financial and operational policies and procedures of the five-year USAID-funded project in Uganda, pending funding confirmation. This position will support the Finance and Administration Director. She/he will ensure completement, accuracy, timeliness, adequacy and appropriateness of all financial transactions. The Finance Manager will work to prepare monthly bank reconciliation and reporting, prepare payroll, and maintain petty cash. The Finance Manger will prepare all quarterly and annual tax paperwork and is responsible for ensuring effective bi-directional communication between administrative, program and finance staff. She/he will help support other project partners to ensure financial compliance. Travel within Uganda is required.
Key Duties and Responsibilities:
- Oversight and development of financial systems and tools
- Provide guidance on CCP finance and operational policies and procedures where applicable
- Ensure the completeness, accuracy, timeliness, adequacy and appropriateness of all financial transactions and related support i.e. ensure all financial transactions meet audit standards
- Immediately inform, guide and request revision to supporting documents that do not meet donor, University or audit requirement (e.g. incomplete or inaccurate forms, missing support, illegible photocopies, missing printed names, signatures, dates, etc.)
- Prepare the monthly bank reconciliation and ensure the final financial reports and original supporting transactions are submitted to the CCP imprest team not later than the 15th after the month closes
- Prepare monthly payroll ensuring receipt of all timesheets and leave requests from HR, calculating and filing of PAYE, social security remissions and other statutory payroll requirements
- Maintain petty cash box securely as per country finance manual including issuing petty cash upon request, following up on receipts, reconciling the petty cash monthly, performing cash counts, monitoring physical cash to QB and immediately addressing discrepancies
- Prepare petty cash vouchers and ensure receipts are attached timely
- Maintain adequate and appropriate levels of petty cash formally requesting changes as needed via the CCP imprest team in Baltimore
- Ensure cash received is kept in the safe and is deposited into the bank within the specified in the country finance manual
- Prepare the annual USAID-required report of foreign taxes (VAT report)
- Prepare and remit timely all statutory taxes to the Uganda revenue authority including payroll and other financial items as required
- Assist non-finance staff to prepare adequate justifications to support budgets and transactions
- Orient travellers on correct and appropriate travel policies and procedures before taking advances
- Follow-up weekly on outstanding advances for program activity or travel ensuring adherence to organizational policies and procedures
- Maintain and communicate to staff on appropriate allocations for shared office costs based on space and effort
- Make field visits as necessary to provide support, verify and document verifications of transactions as required
- Accrue for severance in QuickBooks
- Follow appropriate protocol for reporting suspected internal controls violations
- Staff supervision responsibilities
- Manage the work of direct reports and provide supervisory responsibilities
- Promote staff development through training, counseling, and performance evaluation of the staff of the CCP UG under your supervision
- Ensure that direct reports are implementing duties as assigned
- Conduct timely annual performance reviews for direct reports
- Manage performance of direct reports timely and in a way that facilitates growth and improvement in accordance with CCP Baltimore HR guidance
Qualifications, Skills and Experience:
- At least six (6) years’ experience in the financial management of donor-funded programs of similar size
- Bachelor’s degrees in Commerce Finance, Finance, Accounting, Business Administration or related field; Master’s degree in related field is an added advantage
- Certified Public Accountant (CPA); part qualified or equivalent will also be considered
- Experience managing USAID cooperative agreements.
- Uganda national.
Knowledge, Skills and Abilities:
- Knowledge of U.S. Government cost principles, rules and regulations;
- Working knowledge of the 2 CFR 200/700 is required
- Demonstrated experience in supporting program and technical staff to ensure resources are used efficiently and to accurately account for expenditures
- Strong organizational skills and the ability to work in a team-oriented environment
- At least an intermediate skill level using Microsoft Excel and Word and QuickBooks
- Ability to apply mathematical concepts that include but are not limited to algebra, probability, statistics and numerical analysis
- Ability to work independently in a high profile, fast-paced and multi tasked environment
- Oral and written fluency in English.
How to Apply:
All candidates should apply online at the web form below.
Deadline: 15th April 2020