Fresher Admin Transit NGO Jobs – Medecins Sans Frontières (MSF)
Organization: Medecins Sans Frontières (MSF)
Duty Station: Kampala, Uganda
About US:
Médecins Sans Frontières (MSF) is an International independent medical humanitarian organization that delivers aid to people affected by armed conflict, epidemics, natural disasters and exclusion from health care. MSF offers assistance to people based on need irrespective of race, religion, gender or political affiliation.
Key Duties and Responsibilities:
- In conjunction with headquarters, managing visas, plane tickets and associated required processes for the arrival and departure of international staff from the country
- Coordinating the movements of staff (local and international) and related administrative formalities (passports, visas, per diems) with the projects and headquarters
- Ensuring contact with external partners to stay informed on policies and procedures related to movements, entry/work regulations (immigration, UN, airline companies…)
- Being responsible for all administrative tasks required for personnel transiting through the capital (incl. transportation, briefings, financial matters and lodging)
- Ensuring the update of movement-related tools and Mission contact information and their regular distribution (incl. movement lists and evacuation/lists).
- Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility (administrative assistants, housekeeping staff in order to improve people capabilities and to ensure both the sizing and the amount of knowledge required
- Being in charge of the preparation of per diems, modes of telecommunication, and housing/rooming assignments ensuring proper management of guesthouses (furniture, cleaning, food)
- Being responsible for the fi ling of administrative documents according to MSF standards and local legislation. Sending required documentation to HQ in a timely manner.
Qualifications, Skills and Experience:
- The ideal candidate for the Medecins Sans Frontières (MSF) Admin Transit job must hold a Bachelor’s degree or Diploma in the following principles, Tourism Management, AITA, Business Administration or other related fields
- A minimum of two years of experience in busy environment, AITA experience is an added advantage
- Proficient in the use of office equipment and computer software packages, such as Microsoft Word
- Competences/ Skills: Team worker, Flexibility, mobility, rigour, pro-activity, able to work with multi-disciplinary and multicultural people.
- Language: English / French (Added advantage).
How to Apply:
All suitably qualified and interested candidates are invited to email their applications to msfch-kampala-recruitment@geneva.msf.org. Candidates MUST send their applications to the email above. Only short listed candidates meeting the above criteria will be contacted.
Deadline: 24th March 2019 by 5:00pm
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