Fresher Diploma Jobs – On- Call Front Office Assistant – SNV Netherlands Development Organization
Job Title: On- Call Front Office Assistant (Fresher Diploma Jobs)
Organisation: SNV Netherlands Development Organization
Duty Station: Kampala, Uganda
About US:
SNV Netherlands Development Organization is a not-for-profit international development organizational founded in the Netherlands in 1965; and currently maintains a global presence in 30 countries; across Africa, Asia and Latin America. SNV has been present in Uganda since 1989 and currently undertakes donor funded programming within 100+ districts across the country. As an organisation, SNV focuses on the Agriculture, WASH and Energy sectors and maintains the belief that no one should have to live in poverty; and that all people should have the opportunity to pursue their own sustainable development. SNV contributes to programming within the Agriculture, WASH and Energy sectors by strengthening the capacities of targeted partners and communities at the field level; in order to realize increased skill sets and sustainable performance; reduce poverty levels, expand employment; improve food security; while paying special attention to gender equity, social inclusion of marginalized groups and stakeholder accountability.
Key Duties and Responsibilities:
- Reception of Requests: Receive questions, requests and orders from internal clients, assess and define the question and when necessary dispatch the order, based on work instructions and guidelines from supervisor.
- Provision of Information: Provide internal clients information on (progress of) facility and support related subjects and answer their questions, based on agreements with supervisor actively monitor and keep records of the fleet/motorcycles/generators fuel consumption through weekly reports.
- Office support activities: Welcome visitors and guests, provide coffee/tea, photocopy, bind and archive of documents, carry out elementary administrative tasks (register of receipts, invoices and log keeping) based on work instructions.
- Stationary and mail: Record and distribute stock as required, ensure adequate supply of stationary and take care of all incoming and outgoing mail and collect deliveries, based on work instructions and from approved stationary suppliers.
- Telephone and reception: Answer and put through incoming calls, handle and register incoming mails and faxes, connect outgoing calls and send faxes when needed, as well as welcome and register visitors and maintain the telephone list, based on work instructions and requests of employees.
- Catering: Provide catering services to employees, external parties and visitors, based on work instructions
Qualifications, Skills and Experience:
- The ideal applicant for the SNV Netherlands Development Organization job must hold a Diploma in Business administration, secretarial studies, Entrepreneurship, Economics, and Accounting.
- One year working experience in logistics and administration.
- Private sector experience will be an added value.
- Professional training in front office management, procurement, accounting and Information
- technology is desired.
- A self-motivated person with good leadership, teamwork, coaching, communication, networking and organisational skills.
- Proficiency in MS word, excel, PowerPoint and social media.
- Excellent written and verbal communication skills in English
How to Apply:
All suitably qualified and interested candidates are encouraged to apply online by following the procedure;
Deadline: 18th December 2020