Fresher Financial & Administrative Assistant Job Opportunities – African Wildlife Foundation (AWF)
Job Title: Financial & Administrative Assistant
Organisation: African Wildlife Foundation (AWF)
Duty Station: Uganda
About US:
The African Wildlife Foundation (AWF), founded in 1961 as the African Wildlife Leadership Foundation, is an international conservation organization that focuses on critically important landscapes in Africa. When founded in 1961, the purpose was to train Africans to maintain game reserves professionally, ensuring an adequate supply of game for hunters on safari. Later, the mandate evolved to supporting western scientists in studies of protected animals in their natural habitat. More recently, the focus has been on developing sustainable systems that benefit both animals and local human communities.
Job Summary: The Finance & Administration Assistant will support the National Forestry Authority project in Uganda which is funded by the U.S. Forest Service (USFS). The successful candidate will initially report to and work closely with the Country Director, Uganda with the intention of reporting to the Program Finance & Administration Assistant in the coming months. The Financial & Administrative Assistant will also work closely with the AWF HQ Finance team.
Key Duties and Responsibilities:
- Support the supervisor in daily, real-time entry of USFS NFA Support Program accounting data in the AWF accounting system, and maintain project petty cash and expense trails for timely monthly report generation to ensure monthly close deadlines are met.
- Follow and implement standard operating procedures for financially administrating the USFS NFA project under the guidance of the supervisor.
- Organize program logistics such as travel arrangements, workshops, and seminars in close coordination with NFA staff and the USFS Technical Advisor; develop relationships with local hotels and other facilities to ensure the best possible price and venues for USFS, NFA, and AWF activities.
- In liaison with NFA staff, the USFS Technical Advisor, the supervisor and the AWF HQ procurement team, support management in the negotiation of program procurements, ensuring compliance with organizational policies and procedures.
- Maintain vendor records, ensure proper delivery of goods and services, and negotiate favorable terms and conditions for the program; follow up on invoices for payment with vendors for the timely monthly close of payments.
- Receive and process NFA staff travel advances in consultation with the AWF Country Director and the USFS Technical Advisor.
- Review NFA staff travel advance reports before input into the AWF accounting system.
- Immediately and confidentially notify the supervisor of any financial, procurement and/or other administrative irregularity noticed or have suspicion of noticing in the course of discharging their duties.
- Provide information and appropriate contacts in relation to general inquiries about AWF’s operations; process queries that are beyond the capability of the Office Assistant and assist in arranging meetings within office premises.
- Provide support for day-to-day front office management.
- Any other relevant duties assigned by supervisor.
Qualifications, Skills and Experience:
- The applicant for the African Wildlife Foundation (AWF) Finance & Administration Assistant job placement must also hold a Bachelor’s Degree in Finance, Business Administration, Accounting or related.
- Bookkeeping qualification, CPA qualification preferred.
- One to two years of working experience in areas of accounting and office administration (logistics and procurement).
- Proficiency in the use of computer programs, especially MS Excel and MS Word and Accounting databases.
- Familiarization with government regulations (Income tax, VAT and duty requirements).
- Prior experience in USAID programs an added advantage.
- Proactive nature of problem-solving.
- Self-driven with high attention to detail and ability to meet strict deadlines.
- Ability to manage multiple tasks and prioritization, with high organizational aptitude and coordinating ability.
- Ability to assess and react appropriately to changing circumstances.
- Excellent verbal and written communication skills.
- Excellent interpersonal skills and ability to work as part of a team in a multicultural environment.
- Ability to take the initiative and to work independently with minimal supervision.
- Willingness to travel, sometimes to remote areas.
- Must be flexible, culturally sensitive, and exude a “team” attitude.
- Strong interest in and understanding of conservation.
- Commitment to AWF and its mission.
How to Apply:
All candidates who so wish to join the African Wildlife Foundation (AWF) in the aforementioned capacity should Apply Online uploading a cover letter and updated resume at the web link below.
Deadline: 30th March, 2018
: List of Current Job Vacancies / Opportunities in Uganda