Fresher Human Resources & Administrative Assistant NGO Jobs – Joint Medical Store (JMS)
Job Title: Human Resources & Administrative Assistant
Organisation: Joint Medical Store (JMS)
Duty Station: Kampala, Uganda
Reports to: Human Resources Officer
About US:
Joint Medical Store (JMS) is a Church founded private not-for-profit organization whose mission is to supply affordable Quality Health Solutions in an efficient manner assuring a preferential position for Medical Bureaus and Sustainability of Member Health Units.
Job Summary: The Human Resources & Administrative Assistant will mainly provide clerical support to Human Resources and Administrative Department while administering human resources & administrative initiatives and providing logistical support to JMS. He/she will also be responsible for the office and operations management at JMS.
Key Duties and Responsibilities:
- Act as a point of contact for all branch administration related issues.
- Carryout spot checks on cleaning and garbage collection and prepare feedback reports to respective service providers.
- Prepare all office requirements, purchase requisitions and draft terms of reference as shall be instructed.
- Receive, store, distribute and replenish stationery, office supplies including corporate wear and staff welfare items.
- In liaison with records section, take part in the disposal/destruction of expired documents.
- Act as point of contact for all field staff and resolve their administrative issues including but not limited to motorcycle, fuel, safety gear and airtime issues.
- Manage airtime and data facilities for approved staff, download and prepare fuel consumption reports in timely manner.
- Track utility related bills and forward for payment in a timely manner.
- Devise and maintain office systems, including data management and filing.
- Initiate the payroll using JMS computerized system – ERP
- Maintain human resource records, including the computerized data package
- Draft appointment letters and performance management feedbacks as instructed
- Follow up on update of staff contracts
- Manage the compilation and follow up of staff attendance
- Receive, record, file, sort, tabulate job applications and maintain their security
Key Performance Indicators
- Human Resource management
- Human Resource records properly organised and kept
- Documents typed as required and properly filed
- Support provided in sorting files, applications and human resource data
- Provide logistical and administrative support
Qualifications, Skills and Experience:
- The ideal candidate for the Joint Medical Store (JMS) Human Resources & Administrative Assistant job placement must hold a Bachelors’ degree in Human Resources Management.
- Post-graduate Diploma in Human Resource Management
- Post graduate training in finance and accounting
- Training of Trainers
- Training in payroll management using computerised systems
- Training in Administrative related course
- At least two years of experience in the provision of human resources and administrative services in a busy organisation
- Special Knowledge
- Records Management
- Uganda Labour Laws
- Human Resource Management Skills
- Interpersonal skills
- Computer skills
- Communication skills
- Report writing skills
- Counselling skills
How to Apply:
All suitably qualified candidates should submit applications, resume, copies of academic certificates, testimonials and three referees (who are not relatives) with their day time telephone contacts. Only short listed candidates will be contacted. Applications may be hand delivered to JMS Head office Reception Desk or Email to HRA@jms.co.ug
Please address your applications to:
The Manager Human Resource & Administration,
Joint Medical Store P.O. Box 4501 Kampala. Uganda
Deadline: Monday 19th June, 2019 at 5.00pm.
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