Fresher Programme Assistant – Youth (International Citizens Service – ICS) NGO Jobs – VSO
Job Title: Programme Assistant – Youth (International Citizens Service -ICS)
Organization: VSO
Duty Station: Kampala, Uganda
Reports to: Programme Coordinator – Youth
About VSO:
VSO is the world’s leading independent international development organisation that works through volunteers to fight poverty in developing countries. Our high-impact approach brings people together to share skills, build capabilities, promote international understanding and action to change lives and make the world a fairer place.
Job Summary: The Programme Assistant-Youth will oversee the implementation of project activities in assigned projects, locations by working closely with colleagues (volunteers & staff) and partners
Key Duties and Responsibilities:
Project Implementation:
- Develop and execute project activity implementation plans; monitor, review and act to manage challenges to activity implementation;
- Prepare activity progress reports; document good practices and case stories; maintain evidence-based data in the project for quality reporting.
Budget:
- Work with project team including Volunteer Team Leaders and PC-Youth to prepare monthly project activities budgets e.g. for ICS programme.
- Process payments for planned ICS project activities. Receive accountabilities, proof check and submit to PC-Youth and finance dept. for approval. Keep well documented records of movement of funds (Bank records etc.) both soft and hard copies.
- Keenly monitor funds movement in the field and take preventive actions as needed for fund protection.
Volunteer Support:
- Ensure open and constructive communications between volunteers and staff for quality volunteer performance.
- Ensure policy and rules adherence by volunteers throughout their placement.
- Maintain a log of volunteers’ issues and support addressing them ASAP.
- Work closely with the logistics and HR teams in Kampala and support with needed work permit documents.
Logistics:
- Ensure all logistical requirements for volunteers and projects are in place and provide on time support.
- Provide timely operations support during trainings, workshops and other events when required. Proactively engage with the operations team to address any logistics issues in project activity delivery.
- Support HR team in managing immigration requirements for volunteers.
Qualifications, Skills and Experience:
- The applicant should preferably hold a degree in a relevant field
- Project Implementation: Experience of co-ordinating, planning and reporting project implementation.
- Self-organising Skills: Good time management; strong organisational ability; self-motivated, ability to use own initiative; flexibility; sound judgement and the confidence to take independent action as required;
- Communication – Ability to build productive working relationships. Excellent interpersonal skills, working effectively with others, listening, understanding and achieving appropriate results.
- Information Technology and Numeracy -Demonstrably numerate; confident, experienced and accurate when dealing with financial and other performance information.
- Proficient knowledge and experience of standard Microsoft Office software and internet.
- Desirable: Fluency in English language; confidence in public speaking; experience of working with and in a volunteering programme; able to undertake extensive travel as required on the job.
How to Apply:
All suitably qualified and interested candidates are encouraged to apply onlineby clicking on the web link below.
Deadline: 26th May, 2017