Grants Assistant NGO Job Careers – SOS Children’s Villages
Organization: SOS Children’s Villages
Duty Station: Uganda
Reports to: Grants Accountant
Job Ref: SOS-UG/JOBS/2020/002
About US:
SOS Children’s Villages is an independent, locally registered, child-focused, social development nongovernmental organization with a strong reputation for providing quality care and protection, education and health needs for vulnerable children. Since its inception in 1991, SOS CV Uganda has reached over 60,000 children, youths and adults directly and indirectly to become empowered and self-reliant to contribute significantly to the needs of their families and communities. Works in partnership with a number of donors, (institutional and corporate agencies) including; Norwegian Agency for Development Cooperation (NORAD), Austrian Development Agency (ADA), Grieg Foundation, ERIKS Development Partner, USAID/Bantwana World Education, AVIS Foundation, Brand Charity, USAID/Uganda Private Health Support Program (UPHSP), Terre des Hommes (TDH), Stanbic Bank Uganda, DHL – Go Teach, Madhvani Group of Companies.
Job Summary: The Grants Assistant supports the Grants Accountant to manage grants provided to SOS Children’s Village Uganda. S/he is responsible for providing support during the financial management and monitoring of sub-recipient projects. S/he will also support the grants team in providing financial management support to contractors /grantees. S/he performs a full range of financial and management accounting which include the accurate maintenance of a tracking record of grantee expenditures and advances, raising payments, reviewing grantees’ financial reports, building financial management capacity among grantees, ensure compliance with SOS/Donor rules and regulations, and orienting grantees/KIPs on sub-grant requirements. This position may be based at SOS Uganda Locations.
Key Duties and Responsibilities:
- Work collaboratively with the Grants Accountant and support in developing and implementing grants management systems.
- Follow up on accountabilities from sub-grantees in a timely manner to necessitate processing of additional funding.
- Work closely with the Grants Accountant in developing plans/budgets for the financial needs of sub grantees.
- Manage and prepare reports for the Grants/ project under her/his control and submit them to the Grants Accountant by 7h of the following month./
- Ensure that all requests are properly coded and charged to Projects where necessary
- Work collaboratively with the other grants management team members in overseeing sub grant functions and coordinate preparation of grant agreements, monitoring of grant periods and close out of the sub-grant awards.
- Review liquidation reports from sub-grantees.
- Support in management of hard copy / electronic filing structure and system for financial information and contracts related to sub- grants.
- Provide support in tracking and reporting of financial performance of grants.
- Work closely with Grants management team to establish tools to track supervision visits to partners and provide necessary updates to technical teams.
- Other duties as assigned
Qualifications, Skills and Experience:
- The ideal applicant must hold a Degree in Business, Management, Finance, Administration, or other related field.
- At least 3 years of relevant experience managing the financial and administrative components of grants, grants-under-contract, subcontracts,
- Excellent interpersonal communications, and organizational skills.
- Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy
How to Apply:
If you believe you are the right candidate for this position, please send your application letter, detailed curriculum vitae (CV), and photocopies of academic certificates, and names and contact details of three traceable referees to ;
The Head Human Resource and Administration
SOS Children’s Villages Uganda,
Plot 53 Ntinda II Road
Kampala
Electronic Applications must be sent as one Single PDF Document not exceeding eight pages to: nationaloffice@sosuganda.org
Applications that are late, do not have CV or certificates or exceeds eight pages or electronically
submitted as images will be disqualified. Only shortlisted candidates will be contacted
Deadline: Wednesday 15th January 2020