HR & Administration Manager Employment Opportunity – ASAAK Financial Services
Job Title: HR & Administration Manager
Organisation: ASAAK Financial Services
Duty Station: Kampala, Uganda
About US:
Asaak Financial Services has developed a revolutionary mobile system and pair it with extraordinary customer service to offer financial products that can be accessed anywhere, without the hassle or judgement of traditional institutions. Our products are designed meet clients at their level.
Job Summary: The HR & Administration Manager – ASAAK Financial Services will provide sound, efficient and accountable administration of human resources and administrative functions. This includes overseeing the general administrative and Human Resource function of the company under the direct supervision of the Branch Manager.
Key Duties and Responsibilities:
Human resource duties
- Develop and maintain functional and efficient human resources management and administration systems, processes, and procedures.
- Spearhead human resource planning, forecasting and track deployment, in line with the strategic plan.
- Support management in the development, review and compliance with the organizational HR policy and ensure compliance with the employment Act and all national labour laws.
- Guide management and staff on employment law and statutory obligations as well as
- Asaak’s own employment policies and procedures.
- Execute employee screening and selection processes while developing and maintaining up to date job descriptions for all positions.
- Ensure that all staff have valid employment contracts and appointment letters.
- Conduct induction and orientation for all new employees.
- Undertake staff capacity needs assessment, spearhead the professional development planning and execution based on the needs and capacities of the company.
- Maintain health, safety and welfare of all employees including ensuring work life balance and safety measures at all times.
- Support the management team in implementing grievance and disciplinary procedures and standards
- Participate in and facilitate staff mediations and tribunals, terminations, etc. as required.
Administrative tasks:
- Coordinate the different service providers with the help of the Administrative staff and ensure timely delivery of services.
- Manage and coordinate all administrative tasks with the guidance and supervision of the branch manager.
- In charge of monitoring and reporting on staff performance including attendance and performance appraisal and evaluation to ensure quality and consistency.
- Preparation of quarterly and annual reports in a timely manner in the administrative section.
- Oversee the proper maintenance of office facilities including ICT infrastructure.
- Manage arrangements for the Board and Sub-Committee meetings, including production/distribution of agenda and papers with the assistance of the administrative staff.
- Provide administrative support to the Branch Manager in scheduling all meetings.
- Execute any other administrative tasks as deemed appropriate.
- Oversee and supervise the Front desk officer/Admin assistant, whilst implanting the front desk and corporate affairs
- Guide and mentor the Front desk officer/Admin assistant in effectively communicating to external stakeholders and providing customer care services.
Qualifications, Skills and Experience:
- The applicant must hold a Bachelor’s Degree in Business Administration, Human Resource or any related field. Any additional qualification in human resource management will be a plus.
- Two years of experience in human resource and administrative duties in any established organisation.
- Knowledge of Uganda Labor laws, compliance requirements and market demands and trends.
Management skills:
- Conversant with people and performance management processes and practices.
- Good experience in Office Administration.
- Team working, and
- Leadership and management skills.
Personal qualities:
- Analytical skills.
- Pays attention to detail.
How to Apply:
All suitable candidates should send their applications, CVs and copies of all relevant certificates, testimonials and contacts of 3 referees by email only to recruitment@asaak.co
Deadline: Monday, 28th December 2020 by 5.00pm.