Human Resource and Administration Manager Non-profit Careers – Medical Research Council (MRC) UK / UVRI
Job Title: Human Resource and Administration Manager
Organization: Medical Research Council (MRC) UK / UVRI
Duty Station: Kampala, Uganda
Reports to: Chief Operating Officer
About US:
The MRC/UVRI Uganda Virus Research Unit on AIDS was established following a request in 1988 from the Uganda Government to the British Government for collaboration on the research of HIV (Human Immunodeficiency Virus) infection and AIDS (Acquired Immunodeficiency. The Unit is a center of excellence in HIV/AIDS related research. It conducts large-scale epidemiological and intervention studies, clinical trials, virological and immunological research and behavioural studies, and has generated a wealth of research results that have been used to inform policy and practice that have led to a large number of scientific publications in peer reviewed journals over time.
Job Summary: The Human Resource and Administration Manager is responsible for the management of the Human Resources (HR) Service to its 460 staff, directing and managing the HR Team and other staff undertaking administrative roles and the Field Station Administrators. The post holder has leadership of the Service and responsibility for its development and operational efficiency and must therefore be competent in developing relationships with internal and external stakeholders Working with a wide range of internal and external colleagues, the post holder is responsible for the development and implementation of the Units HR plan which supports the Units strategy. The post holder will play a key role alongside the Chief Operating Officer in delivering an effective and efficient service, using technology and people to deliver improved service and operational flexibility. The post holder will manage a team of eight staff, report to the Chief Operating Officer and will work closely with academic and professional support staff. The post is based in Entebbe although the post holder is expected to make regular visits to the other Unit field stations.
Key Duties and Responsibilities:
- Work with the Chief Operating Officer to lead the development, implementation and review of HR plans, practices and policies across the Unit.
- Be a trusted professional adviser to the Chief Operating Officer, members of related committees, and other senior management and colleagues in all matters of HR management, related policy and administration.
- Lead and manage the HR Service, ensuring that the Unit operates sound practices that are compliant with the law and other regulations (including the Unit policies), such as but not limited to the Ugandan Government Labour Relations.
- Ensure the recruitment and development of an appropriate skill set within the HR Service that is able to meet changing demands, deliver projects on time and to budget and to improve the quality of service provided across the Unit
- Implement strategic HR projects, managing staff and resources, and analysing and reporting on performance.
- Effective planning, forecasting, monitoring and management of the HR budgets and associated staff costs.
- Ensure that Unit staff are able to acquire the skill sets and leadership competencies required to achieve the Unit’s strategic objectives and maintain its strong reputation.
- Ensure there is effective communication between the HR Service and the staff and internal and external stakeholders.
- Ensure that Unit recruitment and remuneration and benefits arrangements enable it to recruit and retain competent and efficient staff ensuring there are retention strategies that are benchmarks against similar organisations.
- Develop and embed an approach to performance management and succession planning consistent with the needs, culture and complexity of the organisation.
- Ensure Talent & Educational Development promotes positive and progressive staff development.
- Ensure that HR information systems are fully maintained and capable of providing management information as required.
- Ensure that ongoing monitoring of all HR plans and Unit employment policies is undertaken and that accurate, timely, and relevant employment/workforce related data is reported to the Chief Operating Officer and other relevant bodies to inform strategic decision-making
- Provide leadership for employee relations working with line Managers and staff as appropriate to resolve conflict and where appropriate work with appointed external parties (e.g lawyers) on any required legal issues.
- Ensure that employment cases are managed swiftly and effectively and all associated corporate risks are raised to the Chief Operating Officer to mitigate any reputational or financial risk.
- Ensure all staff managed by the post holder are trained and managed to a high level and that they are competent in undertaking other duties so as to provide appropriate cover.
- Ensure that working practices have due regard to the health and safety of employees and visiting persons ensuring controls are in place to adhere to local and international standards. The post holder will work closely with the Health and Safety teams in the Unit and where necessary in the UK.
- To ensure that the post holder and the HR service team are kept up to date with changes in HR practices and laws communicating such changes to other staff as appropriate.
- To provide guidance and assistance to international staff when joining and leaving the Unit, working with other staff as needed to deliver smooth transition.
- To manage the Field Stations Administrators (3) working closely with staff at the Field Stations and developing strong links between the Units main site and the Field Stations through regular meetings and direct communication.
- To represent the Unit at Entebbe UVRI campus meetings when required but specifically safety and security meetings and to ensure that the Unit position is communicated. To ensure that the Chief Operating Officer receives minutes and briefings in a timely manner.
- Undertake any other duties as reasonably delegated by the Chief Operating Officer.
- Demonstrate the Unit’s values through your behaviour at work, including your duties and responsibilities in respect of equality and diversity, health and safety, data protection, and any other legislative requirements.
- Ensure at all times that the HR service delivers an efficient and effective service with due regard for value for money aligned to the Units strategic vision. In addition ensuring that staffing levels remain within the budgeted allocation, reporting any variances to the Chief Operating Officer with proposals for adjustment.
- Ensures that Standard Operating Procedures are regularly reviewed and changes made as necessary.
- Ensure that Conflict of Interest guidance and notifications are regularly reviewed and action taken as appropriate.
Qualifications, Skills and Experience:
- The applicant for the Medical Research Council (MRC) UK / UVRI) Human Resource and Administration Manager job placement must hold a degree in a highly relevant subject with a minimum 5 years experience managing an HR team or a degree with a minimum 8 years experience managing an HR team
- Qualified member of a recognised professional personnel institute e.g CIPD
How to Apply:
The candidates should send their application letters, curriculum vitae including names, email addresses and telephone contact details of three (3) referees, plus copies of academic qualifications should be e-mailed to recruitment@mrcuganda.org. Please also fill the following online form accordingly after submitting the application documents on the e-mail above. Click Here
Address to:
The Human Resource and Administration Manager
MRC/ UVRI and LSHTM Uganda Research Unit
P.O. Box, 49 Entebbe.
Uganda
NB: Only shortlisted candidates will be contacted for interviews. Note that academic qualifications will be subjected to verification by the issuing institutions. Please note that the Unit became part of the London School of Hygiene and Tropical Medicine effective 1st February 2018.
Deadline: 7th January 2019 by 12:oo Noon
: List of Current Job Vacancies / Opportunities in Uganda