Logistics Manager Job Opportunities
GOAL is currently seeking to hire competent persons to join our Uganda team. This is an exciting opportunity for you to join an extremely dynamic International NGO and to use your skills. If you are familiar with working within the international development aid sector and have a strong background in the areas mentioned, then you are the one we are looking for! All positions are contingent to funding.
Logistics Manager
About the Role
In support of the Head of Operations, manage the Logistics Function in GOAL Uganda both at country and field office. Manage the logistics team in Kampala and be functionally responsible for logistics field staff through their respective field managers
Key Duties and Responsibilities:
Fleet Management
Supervise the fleet officer and ensure all transport requirements are being met.
- Ensure that all aspects of driver and vehicle policy are implemented and adhered to.
- Ensure that all vehicle movements are well planned and plans are adhered to and a maintenance plan is in place.
- Ensure that timetables are in place for renewing of insurance/taxation/road licences etc. and that vehicles comply with relevant legislation at all times.
Stock and Asset Management
Supervise the logistics officer in Kampala and ensure effective stock and asset management across all field offices:
- Ensure that all procedures and documents pertaining to Asset Management and Stock Management as per the Logistics manual are in place and being followed;
- Coach relevant staff in asset and stores management systems and standards;
- Maintain and update the Fixed Asset Register and Stock Management System and ensure that stock, inventory and asset lists are updated regularly across all field sites and there is a functioning system in place for asset and stock planning and replenishment
Premises management
Supervise the logistics officer in Kampala and ensure effective premises management across all field offices:
- Oversee all rental proporety contracts ensuring compliance with all terms, liaison with landlords in accordance with the contract and timely, accurate preparation of all internal documentation for payments, reviews and renewals.
- Ensure adequate security and safety in all premises, including monitoring and supervision of Guards;
- Technical support in premises management for all locations;
- Implement generator management system – including system of Total Cost of Ownership, and mechanical efficiency analysis;
- Ensure adequate provision of utilities in all premises and that bills are settled in a timely manner;
- Ensure good occupational safety is applied to the general working area; encouraging and supporting the security officer in raising issues and identifying / reporting all health and safety hazards.
Financial & Administrative management
- Ensure the contract database and framework database is updated accordingly, reconciliations are completed monthly with complete paperwork for payments being submitted to Finance on a timely basis and contracts renewed timely.
- Ensure that there is a functioning system for transport and accommodation bookings for staff movement.
- Ensure that the logistics filing system and record keeping is in line with GOAL guideline and policies.
- Responsible for Kampala core cost budget and equipment budget and supporting the Head of Operations in review of field office core cost and equipment budgeting.
- Complete assessments of all field offices on a regular basis (minimum quarterly) to ensure that logistics systems are being implemented.
- Work with Internal Controls to ensure all audit issues are addressed within required timelines.
Qualifications, Skills and Experience:
- 5 years of experience with an International NGO at Logistics Manager level
- A degree in Logistics & Supply Chain Management
- CIPS Level 4
- Experience can be substituted for education
- Appropriate skills and experience in capacity building and training of staff, and development and implementation of systems, particularly in Logistics
- Knowledge of project management, vehicle management, stock control and asset management systems;
- Ability and willingness to travel
- Strong computer skills in Microsoft packages, including Word, Excel, and Outlook;
- Ability to work under pressure to pursue multiple tasks simultaneously to successful conclusion;
GOAL
Established in 1977, GOAL is an international humanitarian agency, with a global team of 2,400 personnel, dedicated to alleviating the needs of the most vulnerable communities. Currently operating in 13 of the world’s most vulnerable countries, GOAL delivers a wide range of humanitarian and development programmes, ranging from humanitarian relief in disaster situations, to focusing on nutrition, food security, and building greater resilience and sustainable livelihoods.
General description of the country programme:
First operational in Uganda in 1979, the current GOAL Uganda country programme focuses on Health (including WASH, Health Accountability and Nutrition programming); and a market based systems approach to improving agricultural livelihoods and WASH. GOAL Uganda mainstreams gender, child protection, social behaviour change and resilience strategies across all programming. GOAL works on a district focused approach and uses a mixture of direct implementation and partnerships with national and international civil society organizations, local government, the private sector and communities to give effect to our mission.
GOAL Uganda has a skilled team of approximately 100 personnel and manages an annual operating budget of approximately €8.7 million (2018). GOAL is currently operational in the North, South, East and West of Uganda with six established offices in Kampala, Lira, Bugiri, Abim, Kaabong and Agago Districts. GOAL Uganda country programme is funded by a number of donors who include Mastercard, charity: water, Irish Aid and some small foundations.
Remuneration Package and Benefits: Our package includes a competitive salary, health insurance cover for up to 3 dependents, comprehensive 24 hour personal accident cover, terminal benefits equivalent to one month for each completed year of service and our working hours provide for a half day on Fridays. GOAL promotes a learning and development environment with training & study opportunities aligned to our staff development policy.
How to Apply:
Interested applicants who meet the requirements should submit their applications by email with at least 4 reference contacts (3 from the last three employers, and 1 character reference), and daytime contact number to; The Human Resource Manager, GOAL Uganda: recruitment@ug.goal.ie indicating the title for the position applied for in the subject line by 13th December 2019. PLEASE DO NOT ATTACH CERTIFICATES.
Deadline: 13th December 2019