Procurement Officer Job Opportunities – Legacy Group
Job Title: Procurement Officer
Organisation: Legacy Group
Duty Station: Kampala, Uganda
Reports to: Apartments Manager/Property Director
About US:
Legacy Group is a family-owned conglomerate based in Uganda that offers a diverse range of services which include: financial, real estate, agriculture and distribution. The legacy brand is more than just a visual representation of who we are, but the shield on our logo symbolises protection and defence that this vast empire offers to all it clients. This shield is embedded in all the services and in all our interactions with our very valuable clients. Legacy Group is a mother for a number of companies including Legacy Credit, Legacy Properties, Legacy Distributors and Legacy Ranchers. With these companies, we continue to play an important role in the development of the business community especially in our areas of investment. We also pride ourselves in our record of social responsibility in many critical areas that further growth and development in Uganda, and Africa as a whole.
Job Summary: The Procurement Officer will manage, supervise and oversee all procurement matters specifically property suppliers, property maintenance and property related payments and invoices
Key Duties and Responsibilities:
- Processing of fuel card payments and replacement of lost cards.
- Purchasing of stationary and other administration supplies with approval from Directors.
- Work with HRM in purchasing of fuel for generator at head office, other properties and motorcycles using fuel card;
- Ensure timely renewal of licenses and other business certificates
- Processing motor vehicle washing bay payments
- Review, compare and verify all property related quotations, and invoices and make right recommendation to management.
- Process and follow up on property related payments, whether for property suppliers, property contractors, maintenance workers or service providers;
- Crosscheck and confirm delivery notes. Good received notes must be at all sites.
- Call both site teams and maintenance staff to confirm work done and receive signed work completion certificate.
- Visit properties regularly to crosscheck and monitor work done, equipment & suppliers;
- Ensure that tenancy agreements are in line with agreed terms and valid;
- Regularly crosscheck that all tenancy agreements are being well filed, in order and uploaded into company filing system.
- Regularly follow up on all tenant/client payments to ensure they are being made on time and report given to management monthly.
- Oversee the timely and clear processing of tenant’s security deposit payments and refunds by the cashiers and Apartments manager, ensuring that it is carefully handled with clear records from the beginning;
- Have general knowledge of different supplier rates in order to maintain direct & proper oversight over the procurement of property supplies;
- Source/obtain quotations from suppliers and vendors
- Update quotations and information in the database, regularly
- Liaise with service providers to send their current rates and fees for various items;
- Cross check, compare and confirm the information provided, and make the right recommendation to management;
- Keep properly organized records of all property related procurement documents.
- Keep contact records of all tenants and clients of the properties and submit to the Property Manager and Property Director;
- Maintain proper filing of tenants and property records in their respective files;
- Regularly provide reports on commercial tenants’ rent payments to management;
Qualifications, Skills and Experience:
- The applicant must hold a Diploma or Degree in Procurement and supply chain.
- A qualification related to property management
- Similar work experience in a hotel or apartment building
- Four years of experience as a Procurement Officer
- Knowledge of Quick books, MS Word, Excel & PowerPoint
- Basic knowledge of client care
- High usage & comfort with technology
How to Apply:
All suitably qualified and interested candidates should send their updated CVs and cover letter to frontdesk@legacygroupug.com
Deadline: 17th January 2020