Project Management Assistant (Health Systems Strengthening) – USAIDS/Uganda
Job Title: Project Management Assistant (Health Systems Strengthening)
Organisation: USAIDS/Uganda
Duty Station: Kampala, Uganda
Solicitation Number: 72061720R10004
Salary Range: UGX. 64,941,542 – 94,765,215 per annum
About US:
USAID began its assistance to Uganda immediately after its independence in 1962, recognizing the country’s potential as a “bread basket” of Africa, with its rich natural resources, and significant rural population. Priorities have evolved over the past five decades, and we remain committed to improving Ugandans’ livelihoods.
With three integrated development objectives—increasing resilience, addressing demographic drivers, and strengthening systems, USAID works in partnership with the people of Uganda to address the fundamental challenges constraining the country’s development.
Job Summary: The Project Management Assistant (Health Systems Strengthening) position located within the Office of Health and HIV (OHH)’s Health Systems Strengthening (HSS) unit will provide a wide array of support to OHH projects, including support to project design, budgeting, compliance, and performance monitoring and evaluation.
S/he conducts a variety of complex research, analyses and reporting, and supports internal cross-cutting efforts and external coordination; provides assistance in partner development and private sector engagement, serves as the Mission’s alternate environment officer and provides direction and oversight to OHH and implementing partners (IPs) on issues related to environmental compliance, in accordance with USAID requirements to incorporate environmental considerations into results-based planning, achieving, assessing and learning.
KEY DUTIES AND RESPONSIBILITIES:
Project Environmental Compliance – 70%
- Serve as the Mission’s Alternate Mission Environmental Officer (MEO) to ensure that projects and activities throughout the Office follow environmental compliance regulations and climate risk management guidelines, including health care waste management procedures and construction project environmental compliance.
- Advise Technical Teams, Contracting/Agreement Officers’ Representatives(A/COR), Activity Managers on how best to comply with USAID Environmental procedures over the life of projects, including effective monitoring of partner implementation of the environmental mitigation measures.
- Provide technical guidance and draft environmental documentation; Initial Environmental Evaluations (IEEs), Environmental Monitoring and Mitigation Plans (EMMPs), and Action Memos. Approve work plans, approaches, solutions, designs, or refinements.
- Receive and inspect completed services or supplies upon delivery, and verify that they meet the acceptance standards, including time of delivery, specified in the contract. As necessary, provide direction the contractor in writing to take appropriate action to correct the deficiencies.
- Serve in a cross-cutting role to promote integrated environmental awareness throughout the Mission.
- Serve as a liaison between OHH and the Economic Growth Office (EG) on upcoming programs, budgets, activity closeout.
- Coordinate closely with the EG MEO on effective direction and oversight of Mission environmental compliance activities and liaise with the regional MEO based in Nairobi.
- Serve as a liaison between OHH and the Mission Engineer on preparation of Statements of Work for preconstruction, construction implementation, construction oversight, and post-construction (including monitoring and evaluation).
- Participate in site visits to monitor compliance oversight for USAID projects throughout Uganda, including travel up to 10% of the time.
- Provide technical and management support to Mission environmental and construction reporting requirements, including those under PEPFAR.
- In the absence of the MEO, serve in an acting role on his/her behalf.
- Assist MEO in organizing and conducting environmental compliance trainings, brown bags etc, at the Mission.
- Represent USAID on health infrastructure technical working group
Project/Activity Management – 30 %
- Support contracting officer’s representatives/agreement officer’s representatives (COR/AORs) in the management, monitoring, and evaluation of program/project/activity implementation, and manages sector-specific information in specialized databases.
- Serve as COR/AOR, Alternate COR/AOR, and/or Activity Manager on designated awards.
- Track and manage IP budgets, funding, accruals and expenditures. Review and approve IP’s request for payments and ensure funding actions comply with USAID regulations.
- Monitor IP management of and annual reporting on government-furnished property.
- Verify the return or disposition at contract close-out.
- Ensure performance-monitoring systems are in place, establish and track indicators, and participate in the development of evaluation plans, assessments, and implementation.
- Collect, monitor, and interpret performance data to strengthen project activities. Prepare status reports and provide information on progress in achieving outputs, objectives, and results for Office activities.
- Make recommendations and provide support to IP corrective actions, as needed.
- Participate in new activity design and strategy development within the organization.
- Prepare documents related to program planning, implementation, and management, including memoranda, letters, documents in USAID’s global award management system (GLAAS), performance reports, trip reports, and analyses.
- Manage electronic and hard-copy filing systems for OHH based on USG and USAID record retention regulations.
- Coordinate with the Office of Security to obtain necessary security clearances and appropriate identification for contractor designated personnel. Monitor contractors’ compliance with the security specifications.
- Prepare routine and extraordinary reports, including project/activity status reports, Division/Office specific contributions to outside reporting requirements, the Country Operational Plan, semi-annual and annual reports, budget and program analyses, quarterly accruals reports, briefings, presentations, and other reporting requirements.
- Organize field trips, conferences, and seminars, and provides support to high-level visits to the Mission CCN PSCs may participate in temporary duty (TDY) travel to USAID/Washington and other Missions in order to participate in the Foreign Service National Fellowship Program described in ADS 495maa.
Qualifications, Skills and Experience:
Education:
- Bachelor’s degree in financial management, business administration, accounting, social sciences or related field is required.
Prior Work Experience:
- Three to five years of progressively responsible work in financial management, budgeting, accounting, business administration, program management, environmental compliance, private sector engagement, project development, social economics or another closely related field is required.
- Prior experience working with international donor organizations or donor-funded projects is highly desirable.
Language Proficiency:
- Level IV English ability (Fluent) is required.
Job Knowledge:
- Demonstrated knowledge of statistics, accounting and/or budgeting practices and procedures.
- A practical knowledge of business correspondence, database management, and project management.
- Familiarity with public health interventions in Uganda.
- Knowledge of Environmental Compliance rules and regulations and climate risk management guidelines highly desirable.
Skills and Abilities:
- Strong interpersonal skills and ability to work collaboratively as part of a multicultural team.
- Ability to work independently and perform at a high level with minimal supervision.
- Ability to communicate information in objective, transparent, accurate, and concise oral and written forms.
- Ability to present information, analyses, and recommendations in clear written and oral formats.
- Excellent analytical, technical and project management skills to review and provide substantive feedback on concept papers, proposals, program descriptions/scopes of work, performance reports, and other technical and programmatic documents.
- Ability to respond professionally and adjust in fluid situations in order to meet deadlines in the face of competing priorities and time pressures.
- Ability to establish and maintain effective working relationships with a variety of internal and external points of contact.
- Excellent computer skills including in Microsoft Office, web-based databases, and electronic filing, including the ability to help others and to learn new programs quickly.
- Ability travel up to 10% of the time.
How to Apply:
Offers must be presented as detailed in Section IV of the solicitation document and shall include:
- A typed and hand signed (around Section 6 – Declaration) DS174 Employment Application for Locally Employed Staff or Family Member ( https://eforms.state.gov/Forms/ds174.pdf; Version Exp. 06/2022).
- Cover letter (addressed to the USAID Supervisory Executive Officer) clearly indicating the position for which you are applying and describing how you meet the minimum requirements
- Completed curriculum vitae/resume as detailed in the solicitation document.
- Supplemental (separate) document specifically addressing each QRF as outlined in the solicitation.
- Copies of Academic Transcripts.
- All offers must be e-mailed to:KampalaHR@state.gov
- Offers must be in a standard file type such as Microsoft Word (.doc) or Adobe Acrobat (.pdf). All should be in one document which should not exceed 10MB.
ONLY ELECTRONIC SUBMISSIONS WILL BE ACCEPTED AND ONLY SHORT LISTED OFFERORS WILL BE CONTACTED
For more information check at the link below
Deadline: 28th October 2019 at 5:00 p.m.
: List of Current Job Vacancies / Opportunities in Uganda