Protocol Office Manager NGO Jobs – Medecins Sans Frontieres (MSF)

Job Title: Protocol Office Manager

Organization: Médecins Sans Frontières (MSF)

Duty Station: Kampala, Uganda

About Us:

Médecins Sans Frontières (MSF) is a globally renowned independent medical humanitarian organization committed to providing emergency aid to those impacted by armed conflict, epidemics, natural disasters, and barriers to healthcare access. Our assistance is rendered solely based on need, without discrimination based on race, religion, gender, or political affiliation.

Job Summary:

Operating within the Intersectional Protocol Office under the guidance of the MSF Country Representative and with technical support from the MSF Intersectional Legal Department, the Protocol Office Manager (POM) is responsible for ensuring the efficient functioning of the Intersectional Protocol Office. This role aims to facilitate the effective and coordinated implementation of the Host Country Agreement (HCA) by all MSF sections/branches operating within the country.

Responsibilities include providing internal support to MSF coordination teams in HCA procedures, engaging with external stakeholders including government entities, and monitoring national and regional political, legal, and social contexts to ensure ongoing support for HCA implementation.

Key Duties and Responsibilities:

Strategic Networking and Context Analysis:

Collaborate with the Country Representative and Heads of MSF branches in Uganda to develop and implement a stakeholder engagement/networking strategy.
Conduct context analysis to identify factors influencing MSF activities within national and regional political, legal, and social contexts.
Cultivate positive working relationships with government counterparts to facilitate ongoing support for HCA implementation.
Organize and provide protocol support for official meetings, including briefing notes and minutes, with relevant national bodies.
Maintain a comprehensive database of relevant contacts.

Implementation of the Host Country Agreement:

Initiate and oversee administrative procedures for HCA implementation, such as immigration requests for MSF international staff and tax exemption processes.
Act as the primary technical advisor and focal point for MSF’s interactions with the Ministry of Foreign Affairs and other relevant government ministries and departments concerning HCA matters.
Ensure consistent utilization of the HCA by all MSF departments in Uganda.
Collect and analyze data using tracking tools.
Adapt Intersectional Protocol Office services to meet the needs of regular and emergency operations.
Draft diplomatic correspondences and official meeting minutes.
Monitor legal and regulatory changes in the country and liaise with the MSF Legal Department accordingly.

Qualifications, Skills, and Experience:

Bachelor’s Degree in Public/Business Administration, International Relations and Diplomacy, Public Relations, or related field.
Four years of experience in Administration, Protocol, Public Relations, or related work.
Experience within Government agencies is advantageous.
Familiarity with international agreement administrative procedures is a plus.
Proficiency in computer skills.
Knowledge of administrative procedures and government protocols.
Basic understanding of humanitarian principles and values.
Language proficiency in English, local languages, and French preferred.

Competencies:

Strong autonomy, accountability, planning, and organizational skills.
Proactive approach in making proposals.
Diplomatic and negotiation skills.
Excellent communication, interpersonal, and presentation skills.
Commitment to MSF principles and values.
Ability to analyze information, provide clear proposals, and problem-solve.
Proficient in writing various documents effectively.
Flexibility and ability to work under pressure.

How to Apply:

Interested candidates should send their applications via email (indicating POM & full name in the subject line), including a CV, application letter, and copies of academic/work certificates to:

Finance & HR Coordinator Médecins Sans Frontières Plot 21 Ssemakula Close, Tank Hill Road Muyenga

Email: msff-kampala-recruitment@paris.msf.org

Note: Application documents will not be returned; only photocopies should be submitted. Only candidates matching the job profile will be contacted for further assessment. MSF maintains a zero-tolerance policy towards any form of bribery, favoritism, or illicit solicitations during the recruitment process.

Deadline: March 3rd, 2024, by 5:00 PM.