Senior Grants Officer US Non-profit Careers – Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)
Job Title: Senior Grants Officer
Organization: Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)
Duty Station: Mbarara, Uganda
Reports to: Grants Manager
About US:
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) seeks to end pediatric HIV/AIDS through research, advocacy, and prevention and treatment programs. We are a global leader in the fight against pediatric HIV and AIDS, working in 15 countries and at 7,000 sites around the world to prevent the transmission of HIV to children, and to help those already infected. Today, because of the highly successful work of the Foundation and its partners over the last 25 years, pediatric AIDS has been virtually eliminated in the United States and new infections in children have declined by 58% worldwide. EGPAF Uganda Country program is currently implementing a number of projects in partnership with various donors.
Job Summary: The Senior Grants Officer will be responsible for the provision of grants support to EGPAF’s program and ensure compliance with the terms and conditions of the Foundation’s awards, applicable Donor rules and regulations, and host country laws, and the Foundation’s internal policies. The Senior Grants Officer will also ensure that all sub-recipients have a strong financial management system that ensures transparency and accountability of Foundation resources.
Key Duties and Responsibilities:
Sub-agreement Administration
- Support in the review and evaluation of sub-grantee applications and proposals
- Support in the negotiation of contract and sub-grant terms and conditions, prepare contract, and sub-grant award documents.
- Prepare grantee requests for necessary award approvals and waivers.
- Manage the sub-grant and contract closeout processes
Risk Assessment
- Lead in the evaluation of potential sub-recipients’ proposals and conduct the pre-award and risk assessments for all potential partners and ensure adequate documentation of this process.
- Ensure annual risk reassessment exercises are done for all Sub-grantees and that capacity strengthening efforts are tailored to individual grantee needs and assessed risk
- Ensures systems are in place to ensure proper reporting of violations or potential violations to appropriate individuals – champions and provides training on the Foundation’s Whistleblower policy.
Monitoring and Support of Sub-recipients
- Monitor grantee performance to ensure compliance with the terms and conditions of award including review of financial status reports.
- Work with the program team to conduct joint support supervision visits and quarterly performance review
- Review grantee reports for accuracy and completeness, conduct site visits to verify grantee activities, and on-site financial reviews, followed by site visit reports.
- Identify grantee capacity building needs and provide technical assistance where needed.
- Assist in providing ongoing training and support to grantees to ensure compliance and good fiscal discipline
- Ensure the grantee monitoring & support SOP is fully administered and adhered to at all times with relevant communication to senior management on identified gaps as per the escalation matrix
- Monitor sub-grantee expenditures against budget and program performance in conjunction with activity managers
- Support transitioning activities of potential sub partners to receive transition awards.
Budgeting and Financial Reviews
- Provide technical support to Sub-grantee in the development of work-plan and budget to be followed during the award contract period
- Review monthly financial reports and cash requests and monitor actual expenditures against budgets/ceilings, documenting material variances and working closely with the partners to minimize deviations from planned spending
- Review grantee financial reports for accuracy and completeness.
Qualifications, Skills and Experience:
- The applicant for the EGPAF Senior Grants Officer job must hold a Bachelor’s Degree in accounting, finance, business of similar,
- A minimum of five years of experience, including experience in grant management and knowledge of CDC / USAID compliance requirements.
- Excellent communication and analytical skills
How to Apply:
All suitably qualified and interested candidates are encouraged to apply online at the link below.
Deadline: 15th April 2019
: List of Current Job Vacancies / Opportunities in Uganda