Senior Procurement Officer US Non-profit Careers – Samaritan’s Purse
Job Title: Senior Procurement Officer
Organisation: Samaritan’s Purse
Duty Station: Kampala, Uganda
Reports to: Procurement Coordinator
About US:
Samaritan’s Purse is an international Christian relief and development organization meeting the critical needs of victims of war, poverty, natural disaster, famine and disease with the aim of sharing God’s love. It was founded in the United States (US).
Job Summary: The Senior Procurement Officer will be responsible for handling ongoing procurements, ensure timely and efficient delivery of items to the field and maintaining excellent working relationship with both field-level project managers and country-level staff. S/he will be expected to attend and participate in devotions and be an example to others through his/her faith and walk with God. S/he will be based in Kampala office but should be willing to travel to the field on a regular basis and spend some nights in the field. All applicants must agree with and uphold the values and objectives of the organization to be considered for this position.
Key Duties and Responsibilities:
- Handle Local and international procurement activities of the office according to SP/Government of Uganda and donor procurement regulations.
- Ensure all Purchase Requests are captured in the Procurement Log book.
- Solicit for at least three independent quotations for purchases USD 500 and above from reputable or SP approved vendors using acceptable competitive bidding procedures.
- Act as Secretary to the Procurement Committee and cross-check the recommendations made by the committee for compliance with SP, Government of Uganda and donor procurement policy and regulations.
- Compile a detailed quote analysis and submit to relevant authorities for approval.
- On behalf of SP negotiate favorable prices and contractual terms with the vendors and service providers.
- Ensure that all vendors/service providers/contractors are vetted prior to contract award and signature.
- Prepare purchase orders for goods, services and works
- Following receipt of goods, verify delivery of items, ensuring receipt acknowledgement in terms of GRNs, completion certificates and waybills. Attach all procurement documentation and prepare payment/check requests.
- Ensure that all supplies, goods and works comply with required quality standards.
- Prepare tender documents and ensure that the tendering process is conducted according to the SP/donor regulations.
- Implement SP standard procedures and practices of purchasing, promote accountability of resources, ensure compliance and uphold ethical code of conduct.
- Compile weekly procurement status tracking matrix and submit to Procurement Coordinator (by Thursdays every week).
- Compile and update SP Vendor List.
- Participate in the update the SP Procurement field Policy manual as may be required.
- The Senior Procurement Officer shall in addition to the above;
- As assigned by supervisor, perform other tasks, which are commensurate with his/her level in the organization.
Qualifications, Skills and Experience:
- The applicant must hold a Bachelor’s Degree in Procurement and Supply Chain Management, Business administration, or other business related disciplines.
- Professional certification such as CIPS, CILT etc. is an added advantage. S/he should be dynamic and able to work with teams.
- At least three years’ experience in handling Procurement or Logistics preferably with NGOs, international Organizations, UN etc.
- Extensive knowledge of various donor and government of Uganda procurement regulations (e.g. PPDA, USAID, EU, DFID, UN, etc.)
- Knowledgeable of international and local market conditions. S/he should be proficient in Ms Office packages (Excel, Word, and PowerPoint), proactive, resourceful, solutions and results-oriented with strong negotiation, communication, and relationship management skills.
How to Apply:
Please send your updated CV, covering letter and relevant documentation by email to HR: Ugandahr@samaritan.org or hand delivery to Samaritan’s Purse offices, Plot 126 Luthuli Avenue, Bugolobi. Please note that only short listed candidates will be contacted and any form of lobbying will lead to automatic disqualification.
Deadline: 26th April 2019
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