UN Logistics Assistant (Commodity Accounting) Job Careers – United Nations World Food Programme (WFP)
Job Title: Logistics Assistant (Commodity Accounting)
Organization: United Nations World Food Programme (WFP)
Duty Station: Kampala, Uganda
Grade: SC5
Reports to: Logistics Officer
About US:
The UN World Food Programme (WFP) is the United Nations frontline agency against world hunger. It is the largest and longest serving humanitarian agency in Uganda. Currently WFP focuses on three priority areas: Saving lives in Emergencies; Building Resilience through Predictable Safety Nets; Improving Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets. WFP has operations in various parts of the Country.
Job Summary: The Logistics Assistant (Commodity Accounting) will take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services.
Key Duties and Responsibilities:
- Provide commodity accounting support to WFP Supply Chain operations and activities, following standard processes and contributing, directly/indirectly, to the effective delivery of food assistance;
- Monitor inventory management processes to track trends and account for the inventory status;
- Offer support to Gulu warehouse staff for commodity accounting data quality and integrity;
- Identify, resolve and/or provide solutions and recommendations on queries/requests for commodity accounting support using Logistics Execution Support System(LESS) to ensure timely and accurate resolution of queries with excellent client service mind-set;
- Identify and provide leadership in continuous LESS data verification and reconciliation to ensure excellent data quality required for real time reports;
- Collect and compile data, produce and/or contribute to reports (e.g. Outstanding delivery Report, MMC report, Physical Inventory Status report, Losses report, Warehouse Management report, Consolidated Delivery report) and ensure information accuracy in corporate systems to support informed decision making;
- Monitor data quality and take corrective measures to rectify wrongly captured transactions and ensure downtime is kept to a minimum;
- Participate in the reconciliation of LESS and COMET (a WFP corporate database) transactions and ensure accurate and matching postings for both data processing systems;
- Assist in the reconciliation and follow up on the monthly physical inventories;
- Review and manage the recorded transactions for both warehouse and transport planning, ensuring compliance to corporate systems requirements;
- Responsible for conducting reconciliation exercises with warehouses to ensure that LESS records are matching with warehouse records;
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations UN World Food Programme (WFP) Business Support Assistant (Data) job placement should hold a university degree obtained from a recognized education institution in any of the following areas: Logistics and Transport, Supplies Management, Business Administration, Procurement, Engineering or any other related area;
- A minimum of five years of professional working experience in logistics in a fast-paced environment in the areas of maintaining a logistics database, running queries on on-going shipments, pipeline information, insurance claims, inventory management, service provider contracts administration and execution, compilation of contract documentation and budget monitoring and reporting;
- Possession of professional qualifications such as CILT is an added advantage;
- Previous experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
- Experience analysing data (on commodities, funds, etc.) and drafting reports.
- Experience in measuring service providers’ performance against set KPIs.
- Experience in assisting the preparation of contract documentation.
- Experience in providing technical business support in corporate systems.
- Proficiency in both oral and written English;
Competencies:
- Supply Chain Management and Optimization: Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.
- Planning, Project & Resource Management: Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
- Information Management & Reporting: Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.
- Market Analysis, Contracting and Operational Execution: Ability to collect and collate necessary information to enable WFP to make informed operational decisions.
- Warehouse and Inventory Management: Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
- Technical Assistance and Coordination: Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.
NB: Female applicants and qualified applicants from developing countries are especially encouraged to apply
How to Apply:
All candidates who desire to join the United Nations World Food Programme are encouraged to submit their applications online at the link below.
Deadline: 27th January 2019
: List of Current Job Vacancies / Opportunities in Uganda