UN Operations Information Management and Reports Officer – World Food Programme
Job Title: Operations Information Management and Reports Officer
Organization: World Food Programme
Duty Station: Uganda
VA NO.: 107502
Reports to: The Head of Supply Chain
About US:
United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.
Brief description of WFP in Uganda
WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Karamoja with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.
As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.
Organizational Context
This job is found in the WFP Uganda Country Office. The incumbent will work with minimum supervision and will be heavily involved in activities and analytical work of a high complexity, and will contribute to Operational Information Management and Performance Reporting Improvement.
Job Summary: The Operations Information Management and Reports Officer to will manage the communication, Information and knowledge management efforts. He/she will coordinate and manage the implementation of effective communication and knowledge sharing strategies for other internal and external stakeholders.
Key Duties and Responsibilities:
Key Accountabilities (not all-inclusive)
- Support the organisation packaging, utilisation and dissemination of relevant information to inform programme design, implementation and presentation to internal and external audiences;
- Support the external information provision and reporting requirements of the country office inclusive of donor proposals and reports;
- Coordinate the internal reporting requirements of the Country Office inclusive of monthly Executive and Country Briefs, Donor Reports, proposals and ad-hoc briefing materials as required;
- Regularly update the OIM tusker and reports schedule, leading the coordination of all inputs and alerting relevant units of reporting requirements and deadlines;
- Focus on getting results: Consistently deliver results within individual scope of work on time, on budget and without errors;
- Make commitments and make good on commitments: Commit yo upholding individual accountabilities and responsibilities in face of ever-changing or functional priorities;
- Be decisive: Make rational decisions about individual activities when faced with uncertain circumstances, including in time of ambiguity regarding information or manager direction; Connect and share across WFP units: Seek to understand and adapt to internal or cross-unit teams’s priorities and preferred working styles;
- Build strong external partnerships: Demonstrate ability to understand and appropriately respond to and/or escalate needs of external partners;
- Be politically agile and adaptable: Portray an informed and professional demeanor toward internal and external partners and stakeholders;
- Be clear about the value WFP brings to partnerships: Provide operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.
4Ps Core Organisational Capabilities
Purpose
- Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
- Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
- Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
- Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.
People
- Look for ways to strengthen people’s skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
- Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
- Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
- Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.
Performance
- Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
- Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
- Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
- Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.
Partnership
- Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
- Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
- Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
- Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.
Qualifications, Skills and Experience:
- The ideal candidate must hold an Advanced University degree or a first degree with additional years of related work experience in any of the following disciplines: Political Science, Economics, Statistics, Information Management or Journalism, Business Management, Social Sciences or related field;
- At least five (5) years of progressively responsible professional experience within WFP, as an OIM/R Officer or in a related functional role that has provided an in-depth knowledge of OIM/R processes, systems and OIM/R requirements;
- Excellent written and oral communication skills, able to clearly articulate insights to external stakeholders and stakeholders within WFP;
- Strong understanding of OIM/R concepts and principles with a broad knowledge of best practices, techniques and processes;
- Strong analytical skills with the ability to analyse and interpret information and draw out the key messages;
- Capacity to produce high quality products when working under pressure and with competing deadlines;
- Ability to work in a team and establish effective working relations with persons of different national and cultural backgrounds;
- High capacity for organisation and cross-functional coordination, as well as an ability to work with a high degree of independence in a team environment;
- Ability to adjust own communication style to different internal and external audiences and purposes;
- Ability to lead, motivate and develop less experienced/junior staff.
Other Specific Job Requirements
- This section is optional to describe additional responsibilities & knowledge required for the specific job.
Desired Experiences for Entry into the Role
- Knowledge of the full range of communication approaches, tools and methodologies essential to planning and executing effective communication programmes and campaigns;
- Experience with both internal and external communication roles experience working in large, matrixes organisations with multiple stakeholders/reporting lines; a blend of experience in both private and public sector organizations
NB: Female applicants and qualified applicants from Uganda with Ugandan Nationality are especially encouraged to apply.
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
How to Apply:
All candidates who desire to join the United Nations World Food Programme are encouraged to submit their applications online at the link below.
Deadline: 31st October 2019