UN Procurement Senior Analyst (Contracts Management) Job Vacancies – United Nations Office for Project Services (UNOPS)
Job Title: Procurement Senior Analyst (Contracts Management)
Organisation: United Nations Office for Project Services (UNOPS)
Duty Station: Kampala, Uganda
Reports to: Procurement Specialist
Vacancy Notice: VA/2019/B5001/18731
About UNOPS:
United Nations Office for Project Services (UNOPS)’ mission is to expand the capacity of the UN system and its partners to implement peace building, humanitarian and development operations that matter for people in need. Working in some of the world’s most challenging environments, UNOPS vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness. By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.
Job Summary: The Procurement Senior Analyst (Contracts Management) will be responsible for providing support to all ESO programs in effective and timely delivery of UNOPS’ contracts management services, and be in full compliance with UNOPS financial rules and regulations and donor requirements.
Key Duties and Responsibilities:
- Assist in managing and monitoring contractors’ performance to ensure contractual compliance.
- Assist the Procurement Specialist in the development and implementation of a contract management plan for all UNOPS mine action contracts and grants in country including such as formulating plan for Procurement Specialist review and approval on following elements: monitoring schedule, means of verification, time-frame and acceptance level for delivery of contractual milestones by contractors.
- Communicate with the Program Managers of UNMAS field programs and UNOPS PSC Portfolio Manager on any financial or operational irregularities such as contractors’ under-performance or failing to meet contractual targets, and propose remedial actions.
- Travel to the field and visit sites being worked on by contractors and offices used.
- Provide coordination assistance to the CMO and UNOPS Portfolio Managers in the field vis-à-vis subcontractors, clients, national authorities and other external parties to the program with regards to UNOPS implemented projects.
- Assist in the preparation and issuance of Memorandum of Agreement (MoA), Statement of Works (SoW), contracts, grant service agreements and other documents required for project implementation in cooperation with UNOPS legal specialists and portfolio managers as needed.
- Monitor and analyze contract performance against agreed benchmarks and through agreed reporting mechanism, and raise concern to the attention of the Procurement Specialist on any potential issues and recommend remedial actions.
- Engage with the operations team of UNMAS programs in the field to monitor the contractors’ performance and ensure compliance with contractual terms and conditions, in accordance with the contract management plan.
- Review and certify milestone reports and service delivery against contractual requirements in collaboration with the program in the field for the acceptance and payment to contractors upon completion of milestone delivery.
- Make recommendations to UNOPS Portfolio Manager for payments including liquidated damages for under-performance or non-compliance if necessary.
- Maintain a tracking database on payment schedules and actual disbursements of all contracts managed by ESO vis-à-vis programs’ budgets.
- Assist the Procurement Specialist in the formulation of third party engagement component of the annual mine action budgets and cash flow forecast for field programs.
- Support the Procurement Specialist in the preparation and coordination for negotiations with contractors, communicate on the terms and conditions of the contract, and provide recommendations to Procurement Specialist on conflicts/problems arising in case of poor performance or non-compliance with contractual obligations.
- Attend meetings with contractors to allow ample opportunity for the identification and early resolution of potential disputes, and raise concerns to the review and advice of the Procurement Specialist.
- Coordinate with field staff in providing administrative and logistical support to contractors such as ID issuance, visa application and tax exemption for goods purchased for the implementation of the contract.
- Assist in the verification of goods, monitoring performance of subcontractors when required.
- Assist in ensuring key meetings and work procedures are properly documented and institutionalized.
- Assist in international bidding processes including but not limited to the pre-qualification and short-listing of bidders, preparations of bids, issuance of bids, pre-bid conference, receipt and opening of bids, bid evaluation, submission to UNOPS CPC (Contracts and Property Committee) for recommendation of award, contracts negotiations, contract finalization and issuance.
- Assist in local and regional procurement for the office when required.
- Ensure full compliance of procurement /contracting activities within UN/UNOPS rules, regulations, policies and strategies.
- Implement any other tasks requested by the Head of Support Services and Procurement Specialist.
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations Office for Project Services (UNOPS) Procurement Senior Analyst (Contracts Management) job opportunity should hold an Advanced University Degree (Master’s Degree or equivalent) in Procurement, Supply Chain Management, Business Administration, Purchasing, International Relations, Development Studies or other relevant discipline with a minimum of two years of relevant experience is required; OR a First level University degree (Bachelor’s Degree or equivalent) in Procurement, Supply Chain Management, Business Administration, Purchasing, International Relations, Development Studies or other relevant discipline with a minimum of four years of relevant experience is required.
- Relevant experience is defined as experience in Procurement or Supply Chain Management.
- One year of experience in Contracts Management is required.
- Experience in Project Management is desired.
- Language: Fluency in English (reading, writing and speaking) is required. Knowledge of French is desired.
NB: Candidates with no UN or UNOPS experience are strongly encouraged to apply! Qualified female candidates are strongly encouraged to apply!
How to Apply:
If interested in joining the United Nations Office for Project Services (UNOPS) in the aforementioned capacity, please click on link below to visit website and create profile or express interest if you already have a profile on the UN system.
Deadline: 7th November 2019