UN Project Control Associate Job Opportunities – United Nations High Commissioner for Refugees (UNHCR)
Job Title: Project Control Associate
Organisation: United Nations High Commissioner for Refugees (UNHCR)
Position No.: Project Control Associate
Vacancy Notice: 013/2018
Reports to: Senior Finance Officer
Duty Station: Kampala, Uganda
Post Grade: GL6
About UNHCR:
The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute of the Office of the United Nations High Commissioner for Refugees is to lead and co-ordinate action for international protection to refugees; seek permanent solutions for the problems of refugees and safeguard refugee rights and well-being. UNHCR has an additional mandate concerning issues of statelessness, as it is given a designated role under Article 11 of the 1961 Convention on the Reduction of Statelessness.
Job Summary: The Project Control Associate will complement programme management and provide support for oversight of projects including the formulation of a monitoring plan, quality assurance, and verification. Other activities of project control include: review of project agreements, project audit, monitoring that there is synchrony between financial and operational performance, participation in multi-functional monitoring activities and reviews, tracking project risk management, and supporting project closure. It is essential to maintain segregation of duties between project control and programme functions for effective accountability and oversight. Where there is no Project Control Officer, General Service staff performing project control functions should report directly to the Head of Office. The Project Control Associate receives general guidance and work plans from the supervisor. They work independently on regular assignments under the supervision of the Project Control Officer or to the same management level as programme. The incumbent may supervise other general service staff. Project Control staff play a very important role in maintaining harmonious and effective partnerships, and often interact with implementing partners. As a result, incumbents need to be very mindful of all dimensions of partnerships in their interaction with partners (in accordance with the Principles of Partnership, the Code of Conduct and other relevant documents).
Key Duties and Responsibilities:
- Actively contribute to reviewing the internal control systems of implementing partners.
- Contribute to reviewing that IP agreements are in conformity with Country Operation Plans and UNHCR rules, policies and procedures
- Signficantly contribute to reviewing, analyzing and verifying Financial and Performance Implementing Partner Reports (Part I PFR and Part II IPR), and to checking accuracy and consistency between IPFR and IPR, in accordance
- Ensure that the funds obligated under an IP agreement permit the payment of the next installment or a disbursement, confirming the status of installments already paid.
- Support timely project closure in coordination with the programme unit.
- Bring to the attention of supervisors and programme officers any significant variances at the office level in: budget execution, percentage of project execution, time schedule, and quality of projects against specifications or terms and conditions with project agreements
- Build and maintain professional relationships with implementing partners.
- Keep up to date with all UNHCR rules, regulations and procedures necessary to perform these duties.
- Perform other duties as required
Key Performance Indicators:
- Quality assurance of project agreements is provided in accordance with applicable UNHCR rules and regulations.
- Resources transferred to implementing partners are utilized for the intended purposes and in accordance with project agreements.
- Performance delivery and financial expenditure reported by implementing partners are accurate and consistent.
- Supervisors are promptly informed of risks and major variances in the execution of projects (budgets, finance, implementation or timeframe Escalate IP issues to supervisors.
- Recommend acceptance or non acceptance of IPRs and payment of installments.
- Contact implementing partners for project related matters.
- Have unlimited access to financial and operational records relating to projects
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations UNHCR Project Control Associate job opportunity should have completed secondary education together with training/certificate in Accounting, Auditing, Business Administration, Finance, Project Management or related field.
- At least six years of previous job experience in the field of accounting/finance, auditing, project management, business analysis, quality assurance and/or risk management.
- Excellent computer skills, in particular in MS Office applications.
- Excellent communication skills.
- Fluency in English and working knowledge of another relevant UN language or local language
- Good knowledge of United Nations financial rules and procedures.
- Broad knowledge an understanding of accrual accounting (such as IPSAS or IFRS).
- Working experience with ERP financial modules (such as PeopleSoft, Oracle or SAP).
How to Apply:
All interested Ugandan nationals who wish to join the United Nations High Commissioner for Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the link below and follow the application instructions after reviewing the job details.
Deadline: 15th March 2018
: List of Current Job Vacancies / Opportunities in Uganda