USAID Director Financial Management and Administration – Joint Clinical Research Centre (JCRC)
Job Title: Director Financial Management and Administration
Organisation: Joint Clinical Research Centre (JCRC)
Duty Station: JCRC Head Office in Lubowa, Uganda
Project: Anticipated USAID Grant.
Reports to: Chief of Party
Directly Supervises: Project Finance Team
About US:
The Joint Clinical Research Centre (JCRC) is an indigenous medical organization that was established in 1991 as a limited liability not-for—profit Joint-venture between the Uganda Ministry of Health (MQH), Ministry of Defense and Makerere University Medical School (now Makerere College of Health Sciences),
Job Summary: The Director Financial Management and Administration shall work under the leadership of the Chief of Party and will be responsible for all aspects of the project’s financial, human resources, operations, information technology, and administrative management. He/she will be a strategic thought hands-on and participative leader responsible for the financial and administrative business management of all operations of the project. This position will be responsible for the accounting, financial reporting, budgeting, tax compliance, investments, insurance, talent management and audit functions of the project. The position will ensure that there are effective financial and accounting system controls and standards in place and is also responsible for managing the administrative, talent management and information technology systems of the project. He/ she will be a member of the Senior Leadership Team and shall play a critical role in strategic decision making and operations as JCRC continues to enhance its quality programming and build capacity.
Key Duties and Responsibilities:
- Provide strategic leadership to the project, ensuring regional cohesion across finance/administration functions.
- Works closely with COP, technical staff, pertinent JCRC regional office staff and appropriate USAID staff when necessary to ensure project resources are effectively and efficiently budgeted, analysed, disbursed, monitored and reported in achieving project objectives and results;
- Prepare guidance to both regional and country level finance and administrative staff members, using well-written and thorough policies, and procedure manuals.
- Assign and finance and administrative audit the work of the country offices’ department, while providing guidance to staff.
- Set up policies and procedures compliant with organization and donor requirements, which provided a basis for new staff with an orientation and existing staff refresher training as well as internal reviews and audits.
- Lead the project budget preparation and monitoring, financial management and reporting, accounting, human resources management, procurement, transportation, IT, legal, office management, security and all other administrative and operational functions of the organization. Responsibilities extended to oversight and ensuring compliance of local partners.
- Ensures that adequate and appropriate internal controls are in place, in compliance with USAID and PEPFAR policies and procedures, to meet generally recognized accounting standards.
- Develop and implement process improvement plans for to ensure effective and efficient financial controls and operational procedures.
- Keep abreast with the latest trends in financial accounting and share learning with project finance and administrative staff.
- Tracks project expenses to prepare monthly financial reports and annual budget projections to ensure full compliance with USAID and PEPFAR rules and regulations.
- Develop capacity of team performance and drive for excellenceManages project funds for the appropriate execution of the project.
- When necessary, work closely with key consortium members contractors and USAID staff to ensure full compliance with local laws , and also plan for integrating with JCRC systems and procedures;
- Establish and implement procedures for project financial management, procurement, sub-contracts, and consultant contracts to ensure transparency and good business practices.
- Actively participates and coordinates planning and status meetings to ensure proper implementation of programs and service
Qualifications, Skills and Experience:
- The ideal applicant must hold a Degree in Business Administration, Finance, Public Accounting or other relevant field.
- Professional Certification (CPA or ACCA)
- Minimum of eight years of experience in administrative and financial management of large scale complex, international programs including experience in managing donor funded grants and sub contracts/ grants
- Experience in risk management and implementation of internal controls.
- Prior experience overseeing finance for a USAID-funded project of a similar complexity.
- Fluency with USAID policies and procedures related to financial management, financial reporting, and grant making.
- Results-oriented and team player and ability to follow guidelines and controls required of the position;
- Strong English written and oral communication skills.
- Must be a Ugandan National.
How to apply:
All applications must be addressed to: Manager Human Resource & Development, Joint Clinical Research Centre strictly by email: hr@jcrc.org.ug
P.O. Box 10005, Kampala. Applicants are strictly advised to apply with a cover letter and CV combined in one PDF document not exceeding six pages. No other attachments should be included besides the two mentioned above.
Note: JCRC is an equal opportunity employer. Any attempts of influencing the recruitment process will lead to automatic disqualification.
Dead line: Monday 18th November, 2019.