UN Jobs – Telecommunications Assistant (Asset Management Assistant) at United Nations Regional Service Centre Entebbe (RSCE)
Job Title: Telecommunications Assistant (Asset Management Assistant)
Organization: United Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe, Uganda
Job Opening Number: RSCE/GJO/RCITS/GL-4/003/06-2017
Reports to: Chief Regional Systems Support Unit
Grade: GS-4
About RSCE:
The Regional Service Centre Steering Committee is the decision-making body for RSCE, in compliance with General Assembly resolutions, United Nations Secretariat rules and regulations, strategic guidance from United Nations Headquarters and oversight bodies. The Steering Committee consults with the Global Field Support Strategy Implementation Coordination Team, as required.
The Regional Service Centre, as approved by the Member States, is owned, managed and staffed by the regional missions it serves. This framework reinforces the existing missions’ chain of command structures and lines of authority in a manner that does not create an additional layer between Headquarters and the regional missions. It also ensures that staffing for RSC.
Key Duties and Responsibilities: Under the overall supervision of the Chief Regional Systems Support, the incumbent will perform the following duties:
- Reports to the Unit Supervisor on all pending and processed invoice transactions;
- Works closely with the Finance Section on charges to be recovered from staff and timely payment of provider’s invoices;
- Provides support in receiving, inspecting and verification of all incoming ICT assets and supplies; issues CITS equipment and enter the records in the asset control system
- Assists in preparation of the scheduling of deliveries of equipment to users and coordinates returns of CITS equipment to the warehouse;
- Provides support in the preparation of business-related memoranda and facsimile correspondence in respond to queries from Service Providers, companies and staff members;
- Maintains and controls proper records for all expendable and non-expendable CITS assets using the organization’s enterprise asset management systems, such as Galileo;
- Updates and administers asset databases, tracking life cycle of all assets;
- Keenly monitors the physical inventory of stocked items on a regular basis to ensure accuracy of records, and location of property.
- Renders support in the maintenance of a proper filing system of all outgoing and incoming daily correspondences either by hard copy filing method or by electronic means;
- Provides support in identifying files for archiving and performing same using the appropriate electronic archiving system; Opens and closes new logging sheets for the proper recording of new outgoing and incoming messages that will facilitate the preparation of statistics chart;
- Provides first echelon maintenance to the equipment used by the facility;
- Respects and observes the confidentiality of any or all of the documents that flow through the Communications Centre.
- Performs related administrative duties, as required, such as drafts routine correspondence, and assists with the coordination of the travel program;
- Keenly monitors accounts and payment to vendors and individual contractors for services;
- Assists with the coordination of physical space planning;
- Assists with the administrative arrangements for seminars, conferences and meetings;
- Provides in the coordination of translation/interpretation services for the section/unit
- Keenly monitors status of expenditures and allotments, records variations, updates budget tables; consolidates data received and provides support to higher-level staff with respect to budget reviews;
- Maintains files of rules, regulations, administrative instructions and other related documentation; maintains up-to-date work unit files (both paper and electronic); coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in field missions.
- Ensures that all the required spare parts and supplies are in place so as to minimize downtime of ICT equipment;
- Assists with the regularly scheduled and preventative and corrective maintenance on ICT equipment;
- Coordinates with the asset management unit regarding the upkeep of proper inventory records;
- Assists and organizes the receiving/inspection of new equipment;
- Assists in formulating technical training curriculum and the conduct of in-house training programs for national staff and others within the unit.
- Performs any other duties as required.
Qualifications, Skills and Experience:
- The ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE) Telecommunications Assistant (Asset Management Assistant) career opportunity should hold a High School Diploma or equivalent is required. Additional technical or vocational training in telecommunications or other related field is required.
- A minimum of three years of working experience in providing ICT operational support services related to assets, telephone billing, communications center and/or ICT operations support. Familiarity with Communications and Information TechnologyAssets/Materials is desirable.
- Languages
- English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required.
- Knowledge of another official United Nations language is an advantage.
Personal Competencies:
- Communication – Good written and oral skills, including ability to prepare memorandum and reports.
- Technological Awareness – Demonstrates good knowledge of information technology and applies it in work assignments. Experience using Galileo Inventory Management System (IMS) is an advantage.
- Teamwork and Respect for Diversity – Good interpersonal skills; demonstrated ability to develop and maintain effective work relationships with various offices and counterparts of RICTS, in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
NB: The United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts. Women are strongly encouraged to apply.
How to Apply:
All suitably qualified and interested Ugandan candidates should send their applications the following documents:
- The United Nations Personal History form (P-11), Download Here; This should be signed
- Proof of required academic certificates i.e. Academic Certificate(s) and/or High School/Secondary Diplomas
- Latest performance evaluation reports / appraisals
The applicants with the completed documents are strongly encouraged to apply via e-mail and must include the Vacancy Announcement Number (checkbeginning of this advert) and Job Title to: rsce2-recruitment@un.org
Deadline: 24th June 2017