Administrative Assistant Career Jobs – Uganda Youth Network (UYONET)
Job Title: Administrative Assistant
Organisation: Uganda Youth Network (UYONET)
Duty Station: Kampala, Uganda
Reports to: Executive Director
About Us:
The Uganda Youth Network (UYONET) is a regional focused leading umbrella Youth CSO Network that works to mainstream young peoples’ engagement in development and governance processes in East Africa and beyond. UYONET was started in 2002 to respond to the increasing demand for a collective platform for research, training and policy advocacy for young people by young people. With a membership of 31 district networks constituted by over 147 youth organizations, UYONET has continued to be the apex of youth programming and designing appropriate interventions that respond to the needs of the youth across the region.
Job Summary: The Administrative Assistant performs a wide range of administrative and office support activities for the department, managers and other staff to facilitate the efficient operation of the organization. This position requires an individual who possesses excellent organizational skills and the disposition to work well with other department members.
Key Duties and Responsibilities:
- Performs day-to- day administrative functions and general office duties including but not limited to word processing, copying, filing, and data entry.
- Attends, records and prepares minutes of all Team meetings. Makes arrangements and prepares, or supervises preparation of, necessary materials for meetings at request of Executive Director and other management staff
- Responsible for the day-to-day back-up operation of the UYONET’s telephone console, wherein the answers, and routes calls to appropriate staff.
- Maintain, account and prepare accountability reports regarding the disbursement of petty cash funds and incentive certificates for programs.
- Assists in research and compiling of grants to include typing statistical tables, demographic tables, budget formats, and compliance checks.
- Receives, opens, and clears and distributes the center business mail. Copies, files and distributes originals and copies of agency in-coming correspondence from funding sources, partners etc., and maintains subject and chronological files of correspondence in -coming and out-going.
- Orders office supplies according to established procedures, receives all merchandise and compares order with purchase order for correctness, maintains file of purchase orders, processes invoices for payment, maintains control logs and coding system as requested by the Executive Director
- Maintain the program forms catalogue, ensuring sufficient copies of all forms,
Other (5%):
- Perform any other duty from time to time that may be assigned to him by the Executive Director
- Other duties as required. Occasionally working on weekends and holidays for which time off in lieu can be taken.
Qualifications, Skills and Experience:
- The ideal candidate for the Administrative Assistant employment opportunity must hold a Bachelor’s Degree or Post graduate degree in Business Administration/ office management or secretarial studies.
- At least three years related experience
- Extensive knowledge of office administration and management
- Previous experience in procurement and logistics administration.
- Secretarial and Computer Skills in MS Windows, Word, Excel, internet explorer, Outlook express or Microsoft outlook Competencies
- Excellent communication skills, both written and oral and excellent relationship building skills
- Experience of working in a youthful, multi-cultural environment and with networks.
- Strong relationship building. Building and managing relationships with key stakeholders
- Commitment to Uyonet’s Values and workina style that exhibits our leadership behaviors.
- Planning, organizing, analysis and reporting skills
- Good skills in public speaking, documentation and information management.
- Proactivity and practicing innovation and change.
- Driven by Impact and results oriented
- Team player
- Inclusive and value for diversity
- Personal Integrity
- Flexibility
- Thoroughness
- Customer care
- The individual must be results orientated, highly self-motivated and have demonstrated analytical skills. The successful candidate will thrive in a multi-cultural environment as part of a rapidly growing and developing organisation and be personally
- Highly committed to UYONET mission and values.
How to Apply:
All suitably qualified and interested candidates should send their updated CVs and cover letters via Email to applications@uyonet.or.ug with the job title in the subject line.
Deadline: 29th January 2018
NB: Only shortlisted candidates will be contacted. If you do not hear from us by 31st March consider yourself unsuccessful.
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